Proposal Preparation and Submission

Proposal Submission to Sponsor

Before transmittal to the sponsor, a proposal must be approved by the Office of Sponsored Projects (OSP).

Proposals are submitted for review and approval by preparing a funding proposal record in the Grants Module of the UT Research Management Suite (UTRMS). Proposal budgets must be created within the system, and not uploaded as separate attachments and spreadsheets.

Required documents for proposal approval:

  • Statement of Work
  • Detailed Budget
  • Sponsor Budget
  • Budget Justification
  • Sponsor Guidelines

Items required if applicable:

  • Subaward documents:
    • Letter of Commitment (signed by subentity Authorized Organizational Representative)
    • Subrecipient’s Statement of Work
    • Subrecipient’s Budget
    • Subrecipient’s Budget Justification

Pre-Proposal Form

Use this form to populate brief descriptions of proposed research within UTRMS.

To find your pre-award contact, see the OSP Constituency List.

Concierge Services

The Office of Sponsored Projects established its Concierge Services to extend hands-on pre-award services for successful proposal creation to the UT research community. Concierge Services are a resource for PIs, researchers, research support staff and students who request in-depth support for proposal development.

Concierge Services include assistance with:

  • Proposal preparation (non-technical portions of the proposal)
  • Review of proposal solicitations and guidelines
  • Small group training
  • Individualized in-depth guidance
  • Onboarding and/or training of new research support staff

Consultation appointments for Zoom or in-person meetings may be made Monday – Friday between 7:30AM to 4PM. The Concierge Services office is located on the UT Austin main campus in the Peter T. Flawn Academic Center (FAC), Suite 326 and accommodates one-on-one and small group meetings. The staff are also prepared to offer training and assistance in researchers’ offices or designated spaces.