UTRMS Animal Research Management Transition Hub

In Spring 2025, UT Austin will transition from the eProtocol IACUC and eAnimal Ordering systems to two new modules within UT Research Management Suite (UTRMS).

UTRMS-IACUC will transition on February 24, 2025, and UTRMS-AOps launches on March 10, 2025.

To prepare for this transition, this page serves as a central hub for training, documentation and support.

UTRMS AOps Graphic

UTRMS-IACUC
Protocol submission,
review, and monitoring

UTRMS IACUC Graphic

UTRMS-AOps
(Animal Operations)
Orders, transfers, service
requests, and billing

Key Dates

Monday, January 27
  • No new eProtocol IACUC submissions; review activity still available
  • Animal Use Survey (in REDCap) distributed

Monday, February 10
  • Final IACUC Committee Meeting before Go-Live

Friday, February 14
  • eProtocol IACUC cutoff (no activity)
  • Animal Use Survey due

Monday, February 24
  • UTRMS-IACUC Go-Live

Thursday, March 6
  • eAnimal Ordering cutoff

Monday, March 10
  • UTRMS-AOps Go-Live

Monday, March 31
  • Researchers enter animal counts by end of month

Need assistance? 
There’s several ways to get help! To get help:

  • Submit a ticket to Research IT for technical and system support.
  • Work with the IACUC staff to get direct support for new protocol creation, transitioning a protocol, or other processes in UTRMS-IACUC. To request help, email IACUC at iacuc@austin.utexas.edu.
  • For questions and help with animal ordering, email ARC staff at arcinfo@austin.utexas.edu.
  • For UTRMS help and support, email the ERA Help Desk at era@austin.utexas.edu.
Training Opportunities

Sign up for training on the upcoming UTRMS-IACUC or UTRMS-AOps modules. The overview session provides details on both; individualized training specific to your needs.

UTRMS-IACUC & -AOps Combined Overview

The overview session will be offered in a pair of identical Town Hall-style sessions held a month before launch. This session will provide high-level details on both systems, and will be recorded and available for viewing afterward. Click the links below to complete registration.

In-Depth Topics

Comprehensive training sessions on individual topics will be available as well. These sessions will cover specific areas in-depth, to help research teams prepare.

Registration links will be coming soon. Additional documents and session materials will be available in the Resource Library after the training. Topics include:

  • UTRMS-IACUC Protocol Creation & Review Process
  • UTRMS-AOps for Any Users
  • UTRMS-AOps for Users of Rodents
  • UTRMS-AOps for Users of USDA Species
  • UTRMS-AOps for Users of Non-USDA Species

User Resources

Check our UTRMS Resources and Training page to find the right resources for your activity, organized by module.

Additional resources for the transition will be added soon.

Questions?

IACUC
iacuc@austin.utexas.edu

Animal Ordering
arcinfo@austin.utexas.edu

UTRMS
era@austin.utexas.edu