Sponsored Project Outgoing Agreement Guide
Is the provider a Subrecipient or a Contractor?
A binding legal agreement between UT Austin and a non-UTA entity where:
- A defined portion of the work statement’s intellectually significant activity is assigned to another entity (“the subrecipient”) to fulfill.
- The subrecipient takes full responsibility for administrative and programmatic decisions, including intellectual leadership, for the portion of the overall work statement that they will undertake.
- The award terms and conditions UTA has accepted from our funding agency must be “flowed down” to the subrecipient, who must also agree to comply with them.
A subaward or subrecipient agreement may be appropriate if you can answer yes to any of the following:
- Does the entity’s statement of work represent an intellectually significant portion of the overall project?
- Does the entity have responsibility for overall programmatic decision-making?
- Is there an identified principal investigator for the entity? Is he or she a co-investigator on the primary proposal?
- Could the entity’s work result in intellectual property developed?
- Are publications anticipated from the entity? Will individuals at the entity be co-authors with UT Austin?
- Should the entity be subject to compliance protocols (IRB, IACUC, Financial Conflict of Interest, etc.) for its portion of the work?
A contractor (or consultant, vendor, or service provider) provides ancillary goods or services that are needed to conduct the research effort.
Examples include (but not limited to):
- Expert advice or consulting
- Non-University labor or services paid a “fee for service”
- Commercially available supplies and expendable materials
- Equipment or component parts for fabricated equipment or equipment which will be delivered to and used by the sponsor or other entity designated by the sponsor
A contractor agreement (or other procurement action) may be appropriate if you can answer yes to any of the following:
- Does the entity provide the goods or services within its normal business operations?
- Does the entity provide similar goods and services to many different purchasers?
- Is the entity providing goods or services which are ancillary to the overall objective of the prime award?
- Is the entity performing a series of repetitive tests or activities requiring little to no discretionary judgement?
- Does the entity operate in a competitive environment?
- Will the entity NOT be subject to the compliance requirements of the prime award?