New Faculty Quick-Start Guide

Welcome to The University of Texas at Austin!

The staff at the Office of Sponsored Projects (OSP) are proud to partner with you as you shepherd your research through the typical life cycle of sponsored research projects (see below) at UT-Austin.


Sponsored Research Life Cycle

Along the way, you will have an opportunity to interact with offices on this campus that support the policies and processes associated with sponsored research at UT-Austin. OSP has put together this Quick-Start Guide to help you identify and contact your campus research partners. This Guide also contains a “Frequently Asked Questions” section that will answer some pressing questions that might arise as you embark on your research program at UT-Austin.


The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research projects submitted by The University of Texas at Austin. The goal of the OSP is to assist faculty and professional research staff in their efforts to secure external funding.

View OSP organization charts.

 Proposals and Awards

  • Proposal Review, Endorsement, and Submission
  • Award Negotiation and Set-Up
  • Account Management
    • Credit
    • Cost Transfers
  • Audit Support
  • Award Closeout

Ancillary Services

  • Export Controls
  • Effort Reporting
  • Subrecipient Monitoring
  • Responsible Conduct of Research


The Office of Research Support and Compliance (ORS) consists of four main areas, the Institutional Review Board (IRB), Institutional Animal Care and Use Committee (IACUC), Institutional Biosafety Committee (IBC), and Conflict of Interest (COI) sections. Their mission is to ensure that all research conducted on campus complies with all applicable laws, regulations, and University policies.


The Office of Industry Engagement (OIE) helps facilitate collaborative research between UT researchers and their industry sponsors. Our goal is not to merely complete a single transaction, but to help forge a long-term relationship that promotes the advancement of science and education, and assures that discoveries and inventions are converted to useable products and services to benefit the public.


The Office of Technology Commercialization (OTC) helps university employees protect and commercialize new and useful inventions that are potentially patentable or copyrightable.


The Animal Resources Center (ARC) oversees the care and use of vertebrate animals utilized as part of the research and teaching activities of the University and serves as a source of expertise and support for investigators and the administration on all issues related to laboratory animals.


The mission of Environmental Health and Safety (EHS) is to promote healthy and safe operations on campus, to protect students, faculty, staff and visitors, and to ensure protection of the environment.

Programs include Asbestos; Biological and Laboratory Safety; Chemical Safety and Waste Management; Environmental Health and Industrial Hygiene; Occupational Safety; and Radiation and Laser Safety.


Texas Advanced Computing Center (TACC) provides the computational user community access to petascale computing systems, remote and collaborative visualization resources, high-performance global file systems, a data applications facility, and a petascale data archive.


There are certain titles that confer automatic PI status:

  • Tenure or Tenure-track faculty (Professor, Associate Professor, Assistant Professor, Instructor, Research Professor, Research Associate Professor, Research Assistant Professor);
    NOTE: Emeritus faculty do not have automatic PI status and must request PI status via their colleges.
  • Directors; Chairs
    NOTE: Associate Directors are not automatically approved.
  • Research Scientist/Engineer and Senior Research Scientist/Engineer
  • Research Associate
    NOTE: The Research Engineering/Scientist Associate (RESA) position does not have automatic PI status and must request PI status via their colleges.

PIs must be compliant with institutional policies prior to approval of their PI status:

  1. Acknowledgement that the proposed PI/Co-PI has read and agrees to abide by the Researcher Responsibilities.
  2. Statement that the individual seeking PI status is compliant with the University’s Financial Conflict of Interest policy and has:
    1. Completed Conflict of Interest training.
    2. Submit a Financial Information Disclosure form.
  • Familiarize yourself with your sponsor’s policies regarding transfers.
    • Grants from the National Institutes of Health require the completion of an NIH Relinquishing Interests Form.
    • Grants from NSF require completion of an NSF Grant Transfer Form.
  • Contact the OSP counterpart at your former institution.
  • Select an arbitrary expiration date for your project.
  • In order to relinquish the project, the accounting unit must be able to determine the residual funds remaining after all obligations have cleared. It takes at least 30 days after the expiration date to obtain this information.
  • If you purchased equipment and want to bring this equipment with you when you move, you should obtain approval from your Chair, Dean, and the Business Manager's office.
  • You will need to submit non-competing continuations for the next year's funds through UT-Austin.
  • Once the grant has been relinquished, the sponsor will re-award the grant to the new institution.

While PI status is automatic for certain titles, access to OSP’s internal systems and to sponsor systems is not. OSP can help you obtain access to research-related systems on campus and to proprietary sponsor systems. Contact OSP’s Electronic Research Administrator to request access.

Proposals to external funding sources for sponsored projects must be submitted through OSP and awards received must be processed by OSP when one or more of the following criteria are met.

  • A specific program of work or research is proposed to or required by the sponsor;
  • University of Texas at Austin facilities are needed to conduct the work;
  • The sponsor requires an authorized institutional signature;
  • The sponsor requires or expects one or more progress reports, a final report, financial reports and/or a formal accounting of how the funds were expended; or
  • There are intellectual property, confidentiality and/or publication conditions associated with the receipt of funds.

These proposals mostly involve research projects but any program requesting support by an external sponsor that satisfies these criteria shall be submitted through OSP.

OSP is authorized to submit proposals to many sponsors and will transmit proposals via any system required by a sponsor. For federal submissions, it is OSP’s policy to require submission via Cayuse.

You must work with your prospective College to obtain a 0% appointment that places you in UT’s internal systems. Once that occurs, you can obtain your UT and sponsor credentials from OSP’s Electronic Research Administrator. Once you are established electronically as a researcher, you can then prepare an application that can be routed to OSP for review and endorsement and that can be submitted to a sponsor by UT on your behalf.

See more below...