CPRIT Proposals & Awards

Proposal Preparation & Submission

Submission & Guidelines

Submission SiteCPRIT Grants Management System (CGMS/CARS)
Application GuidelinesRequest for Applications and Instructions for Applicants
Policies & ProceduresCPRIT Policies and Procedures Guide
Budget Restrictions● (HIHR) High-Impact/High-Risk Research Award: $200,000 over 2 years
● (IIRA) Individual Investigator Research Award: $300,000 over 3 years
● Others listed in Program Opportunities Table below
Salary Cap$200,000 FY2019 (September 2018 - August 2019)
Fringe Benefits35% cap
F&A Rate5% total award (5.263% TDC)

Account Set-up

PIs should create individual accounts in the CPRIT Grants Management System (CGMS) which will then be associated with UT Austin’s institutional profile. When creating a new account, PIs should select “I am an Applicant.” Do not create an account as an application signing official. You will be asked to select your institution (The University of Texas at Austin).

When a proposal is created in CGMS, the PI will be prompted to select an Application Signing Official (Elena Mota) and a Grants Contract/Office of Sponsored Projects Official (departmental contact). Do not select an Alternative Signing Official. See account set-up screen shots.

Application Signing Official: Elena Mota

Grants Contract/Office of Sponsored Projects Official: Departmental Contact

Program Opportunities

CPRIT offers several funding opportunities for promising cancer research, product development, and prevention programs. All funding opportunities are announced through formal Requests for Applications (RFAs) and applications must be submitted through the online application receipt system.

Program Opportunities

ProgramCost ShareMax Award Amount
High-Impact/High-Risk Research Awards (HIHR)1/2 of CPRIT Funding$200,000/2 Years
Individual Investigator Research Award (IIRA)
Request for Applications
Instructions for Applicants
1/2 of CPRIT Funding$300,000/3 Years
Company Relocation Product Development Awards2:1N/A
Seed Awards for Product Development Research2:1$3M/36 Months
Evidence-Based Cancer Prevention ServicesN/A$1M/36 Months
Expansion of Cancer Prevention Services to Rural and Medically Underserved PopulationsN/A$2M/36 Months
Tobacco Control and Lung Cancer ScreeningN/A$1M/36 Months
Recruitment of Established Investigators1/2 of CPRIT Funding $6M/5 Years
Recruitment of First-Time, Tenure-Track Faculty Members1/2 of CPRIT Funding $2M/5 Years
Recruitment of Rising Stars1/2 of CPRIT Funding $4M/5 Years
Dissemination of CPRIT-Funded Cancer Control InterventionsN/A$300,000/24 Months

Formatting

CPRIT’s administrative rules apply to all areas of CPRIT cancer research (research, product development, and evidence-based cancer prevention and control projects). Each program (Academic Research, Product Development Research, and Prevention) follows these formatting instructions; however, each program has its own Request for Applications and many also include Instructions for Applicants.

Formatting Instructions

Formatting ItemsRequirements
Document TypePDF only
Font Type/SizeArial - 11 point
Calibri - 11 point
Times New Roman - 12 point
Line SpacingSingle Space
Page Size8.5 x 11 inches
Margins0.75 inch, all sides
Headers and FootersNone (unless part of a provided template)
Page NumbersBottom right corner of each page

Proposal Documents

Download CPRIT Proposal Document Checklist (PDF)

Proposal SectionsRequirements
Abstract and Significance5,000 character limit
Layperson’s Summary2,000 character limit
Goals and Objectives1,200 characters per Goal and per Objective. At least 1 Goal and 1 Objective are required.
Timeline1 page limit
Resubmission SummaryIf applicable, 1 page limit (HIHR); 2 page limit (IIRA)
Renewal SummaryIf applicable, 2 page limit
● Describe appropriate/adequate progress has been made on current funded award
● Publications and manuscripts in press resulting from work
Research Plan4 page limit (HIHR); 10 page limit (IIRA), depending on solicitation
● Background
● Hypothesis and Specific Aims
● Research Strategy
Vertebrate Animals and/or Human Subjects2 page limit
Publications/ReferencesNo page limit
Biographical Sketch5 page limit per investigator
● NIH format may be used
● Required for Co-PI
● Biosketches for up to 2 additional key personnel allowed, and must be uploaded as a single PDF (10 pages)
Current and PendingNo page limit
● Required for each person whose biosketch was included
● Show level of effort in %, not months
● Multiple documents must be uploaded as a single PDF
Institutional/Collaborator Support and/or Other Certification2 page limit (HIHR); 4 page limit (IIRA)
● Maximum of 2 letters permitted (HIHR)
● Multiple files must be combined into a single PDF
Budget and Justification● Equipment - 400-character limit
● Supplies - 800-character limit
● Contractual (subaward/consortium) – 400-character limit
    ○ List direct costs only
● Other – 800-character limit

Award Negotiation & Acceptance

OSP will send an award questionnaire to the PI with basic questions and the proposed budget for approval. Before the project is awarded, the PI and OSP must complete and/or approve the following contract documents in CGMS under the Documents & Forms tab. Once the PI approves the documents, please route it to Renee Gonzales for OSP’s approval.

Document TypeResponsible Party
Research Contract BaseOSP
Goals and Objectives Negotiation (Attachment A)PI first then route to OSP for approval
Budget NegotiationPI confirms via email and OSP confirms in CGMS
Personnel Level of Effort NegotiationPI first then route to OSP for approval
Attachment COSP
Attachment C Part 2OSP
Attachment DOSP
Attachment EOSP
Duplication of Effort and Project Overlap FormPI first then route to OSP for approval

Award Management

Each CPRIT award requires multiple reports throughout the project; some must be initiated by the PI, while others are initiated by CGMS but completed by PI. OSP will coordinate with the PI to submit required reports. Below is a listing of the reports, including details related to applicability, due dates, roles for the PI and OSP, as well as additional resources (download Award Management table).

List of Reports/Forms

Quarterly Financial Status Report

Requirements:

  • Applicability: All grant recipients
  • Due Date: 90 days after the end of the state fiscal quarter. In exceptional circumstances, may request deferment (on or before the FSR due date) to next quarter.
  • Late Submission Consequences: Possibility of non-payment
  • UT Party Responsible: SPAA coordinating with department
  • Additional Resources: Required Supporting Documentation

Final Financial Status Report

Requirements:

  • Applicability: All grant recipients
  • Due Date: 90 days after the end of state fiscal quarter that includes the grant termination date
  • Late Submission Consequences: Possibility of non-payment
  • UT Party Responsible: SPAA coordinating with department
  • Additional Resources: Required Supporting Documentation

Quarterly Progress Report

Requirements:

  • Applicability: Prevention grant recipients
  • Due Date: 15 days after the end of the state fiscal quarter
  • UT Party Responsible: PI through OSP
  • Additional Resources: FAQs and Most Common Errors

Annual Progress Report

Requirements:

  • Applicability: All grant recipients
  • Due Date: 60 days after the anniversary of the grant contract effective date
  • Late Submission Consequences: Possibility of non-payment
  • UT Party Responsible: PI through OSP

Tranche Report

Requirements:

  • Applicability: Commercialize/Product Development Grant Recipients
  • Due Date: Upon completion of milestones for specific tranche
  • Late Submission Consequences: Possibility of non-payment
  • UT Party Responsible: PI through OSP

Final Progress Reports

Requirements:

  • Applicability: All grant recipients
  • Due Date: Within 90 days of termination. In exceptional circumstances may request waiver.
  • Late Submission Consequences: Possibility of non-payment. After 180 days, no new awards to the University.
  • UT Party Responsible: PI through OSP

Matching Funds Certification/Verification Form

Requirements:

  • Applicability: Research grant recipients (including Commercialization/Product Development)
  • Due Date: Contract execution (certification), 30 days following the due date of the FSR reflecting expenses incurred during the last quarter of the grantee’s project year
  • Late Submission Consequences: The grant contract will be withheld. Possibility of non-payment.
  • UT Party Responsible: OSP

Inventory Report

Requirements:

  • Applicability: All grant recipients
  • Due Date: 60 days after the anniversary of the grant contract effective date or within 90 days of grant contract termination date for final report
  • Late Submission Consequences: Possibility of non-payment
  • UT Party Responsible: SPAA and Inventory

Revenue Sharing Report

Requirements:

  • Applicability: All grant recipients
  • Due Date: 60 days after the anniversary of the grant contract effective date or within 90 days of grant contract termination date for final report
  • Late Submission Consequences: Possibility of non-payment
  • UT Party Responsible: OSP

HUB/Texas Suppliers Form

Requirements:

  • Applicability: All grant recipients
  • Due Date: 60 days after the anniversary of the grant contract effective date or within 90 days of grant contract termination date for final report
  • Late Submission Consequences: Possibility of non-payment
  • UT Party Responsible: SPAA and HUB/SB

Single Audit Determination Form

Requirements:

  • Applicability: All grant recipients
  • Due Date: 60 days after the anniversary of the grant contract effective date or within 90 days of grant contract termination date for final report
  • Late Submission Consequences: Possibility of non-payment
  • UT Party Responsible: OSP

Audit

Requirements:

  • Applicability: Recipients that expend $750,000 or more in state awards in the recipient’s fiscal year
  • Due Date: Within 30 days of receipt by grantee, but no more than 270 days after the grantee’s fiscal year end. Extension may be requested on or before the audit due date.
  • Late Submission Consequences: Possibility of non-payment. The University is ineligible for new awards.
  • UT Party Responsible: SPAA/OSP coordinating with PI, etc. as needed.

Close Out Documents

Requirements:

  • Applicability: All grant recipients
  • Due Date: 90 days of the termination date of the grant contract
  • Late Submission Consequences: Possibility of non-payment. After 180 days, no new awards to the University.

Personnel Level of Effort (PLOE)

Requirements:

  • Applicability: All grant recipients
  • Due Date: Best practice is to review and update quarterly. Changes cannot be made after end date.
  • Late Submission Consequences: No payment for individuals not listed on PLOE.
  • UT Party Responsible: PI and OSP

Carry Forward Request

Requirements:

  • Applicability: All grants with unspent funds at the project’s end
  • Late Submission Consequences: 3-6 months after project year end, and after project year end FSR approved.
  • Late Submission Consequences: Funds cannot be carried forward and utilized in current year.
  • UT Party Responsible: Initiated by CPRIT; completed by PI; submitted by SPAA

Budget Transfers

Requirements:

  • Applicability: Required for any change to the approved CPRIT budgets
  • UT Party Responsible: Initiated by PI; submitted by SPAA

Other Change Request

Requirements:

  • Applicability: Examples: prior approval for foreign travel; equipment purchase changes; change in scope; adding new subaward
  • UT Party Responsible: Initiated by PI; submitted by SPAA