Electronic Research Administration

The Office of Sponsored Projects can help you obtain access to internal and external electronic research management systems required for proposal submission and award management. To request access to UTRMS Grants or Agreements Modules, sponsor systems or PI status, please submit an ERA Help Ticket.

Internal Systems

UTRMS became the University’s internal system for tracking all sponsored project proposals and awards in June 2022. Prior to this, the research management system of record was RMS. Although not active, legacy RMS is still available in read-only/inactive format today.

Expand All

ERA Help Ticket Show More

I am unfamiliar with this tool, how can I learn more about it?

View a PowerPoint intro to the ERA Application.

Who receives an email notification when I submit an ERA Help Ticket?

An automated notification email goes to submitter
An automated email also goes to the person on behalf of whom the request was submitted
An automated email does not go to the unit dean

Who receives an email notification when the ticket has been updated with questions or comments?

An automated notification email goes to submitter
An automated email does not go to the person on behalf of whom the request was submitted
An automated email does not go to the unit dean, or anyone else whose EID was entered NO

What should I put in the “Requested For” section of a new ticket?

Enter the individual’s EID for whom the request is submitted on behalf of (in many cases this will be the PI). The accuracy of this information will help OSP better facilitate your request. This field was built to help the ticket submitter automatically pull in sufficient information required for OSP to quickly address requests.

What if the request is for multiple individuals, or an individual without a UT EID?

It is best to submit one (1) ticket per person for which access is required. When submitting a request for an individual without a UT EID, you may use your EID or the EID for the PI who is responsible for the project associated with the request.

Sponsor Systems

The Federal Government and individual sponsors have proprietary systems through which your proposal will be submitted and your award managed. The University maintains accounts in hundreds of sponsor systems, and OSP is the authorized organizational representative (AOR) for the University.

NSF (Fastlane & Research.gov) Show More

Research.gov is the National Science Foundation’s (NSF) grants management system that provides easy access to research-related information and grants management services in one location. New users create an account in Research.gov and request roles from within the account.

New users register directly with NSF through Research.gov.
Existing users can access the NSF ID Lookup page for their NSF ID. Forgotten passwords for established NSF accounts may be retrieved here.

NIH (eRA Commons) Show More

eRA Commons provides the infrastructure to manage research and non-research grants awarded by NIH.

New users must submit an ERA Help Ticket to request OSP to generate an eRA Commons ID.
Existing users can reset a password by going to the eRA Commons website and Under Commons Login, click Forgot Password/Unlock Account.

Grants.gov Show More

Grants.gov is the central portal for federal grant opportunities. Once an opportunity has been identified, The University recommends using UTRMS for proposal preparation.

New users – If it is determined that you need a Grants.gov account, you must submit an ERA Help Ticket to request OSP to generate a Grants.gov account.
Existing users – If your existing account is no longer required, please submit a ticket to deactivate your account.