Mandatory Training for Working with Animals

Investigators and other personnel shall be appropriately qualified and experienced for conducting procedures on living animals (US Government Principle VIII). The Institutional Animal Care and Use Committee (IACUC) requires that all personnel that conduct any research, teaching, or testing that involves handling, manipulation, or performing procedures on live vertebrate animals, whether in the laboratory or in the field, to complete minimum training items. Protocols will not be reviewed by the IACUC until all personnel listed on a protocol are up-to-date with the required training.

Personnel working with animals are required to complete this training at least once every three years.

The training required by the IACUC is a two-part process. The actions needed are not complicated and can be done on your own schedule. They involve:

  • Enrolling in the HealthPoint Occupational Health Program (OHP).
  • Completing web-based training modules.

Species-specific training requirements are available at: Species Specific Training Requirements (last updated 01/02/2017) (PDF). Refer to the Course Information Table below for more information on specific courses

Training Process Part 1. Enrollment in the HealthPoint Occupational Health Program (OHP)

All personnel are required to submit the "Health Assessment Questionnaire for Personnel Working with Research Animals and Other Hazards" form (PDF) at initial enrollment to the HealthPoint OHP. Once enrolled with HealthPoint OHP, you do NOT need to resubmit this "Health Assessment Questionnaire."

An  "Update Health Assessment Questionnaire" (PDF) is required every three years for low-risk species such as rodents, fish, etc.

An "Update Health Assessment Questionnaire" (PDF) is required annually if you are an ARC staff member, or work with high-risk animal species, such as non-human primates, bats, wild rodents, or other wild caught mammals, etc.

There is no cost to you to participate in the HealthPoint OHP or for any immunizations recommended based on the nature of your work. Information you provide to HealthPoint OHP is protected from unauthorized or indiscriminate release of personal health information, and medical records are maintained in a confidential manner, separate from personnel files. More information about the HealthPoint OHP, including forms, location, and hours of service, is available at: https://hr.utexas.edu/current/services/occupational-health-program.

Once HealthPoint OHP has confirmed receipt of your Health Assessment Questionnaire (either new or update), your TXClass record will be updated with:

AN0020: HealthPoint OHP (low risk) 

  • Update Health Assessment Questionnaire required every 3 years 

AN0023: HealthPoint OHP (high risk) 

  • Update Health Assessment Questionnaire required annually if you are an ARC staff member or work with high-risk animal species such as bats, non-human primates, wild rodents, etc.

NOTE: eProtocol IACUC is updated with HealthPoint OHP enrollment data twice a day at 6 a.m. and 6 p.m. from a computer upload. It may take up to 48 hours for your eProtocol Training History to reflect HealthPoint OHP enrollment. For prompt processing of OHP enrollment, OHP encourages forms be submitted via facsimile (fax) or in-person. Use of campus mail may delay receipt of forms by up to one week.

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Training Process Part 2. Web-Based Training Modules

The AALAS Learning Library (ALL) online training program was developed by the American Association for Laboratory Animal Science (AALAS) to provide you with required information on the humane care and use of lab animals as mandated by federal regulations. The ALL provides training that is essential for technicians, veterinarians, managers, IACUC members, and investigators working with animals in a research or education setting.

All personnel must complete the basic “Orientation (3198)” module. This module provides an orientation of the policies and procedures for animal research at The University of Texas at Austin. Topics covered include:

  • Contact information and organizational structure of the ARC and other relevant University departments
  • University guidelines for humane animal care and use
  • IACUC functions and procedures
  • Animal-related risks
  • Reporting procedure for animal care and use concerns

In addition, species-specific training is required if available for the species in use. If the species you work with is not listed, then you must complete the “Other Species Training Module (General Care and Use) (3199).”

To access the AALAS Learning Library, you must have an EID and password to log into eProtocol IACUC.

In the upper left-hand side of the main page, under the "eProtocol Menu," select "Investigator." A menu will pop out. Select "AALAS Learning Library."

AALAS Learning Library Screen

All of the training course modules are found under the "Tracks" menu. Click on "Tracks" to find the course you would like to take. Select the appropriate course and proceed by clicking the "Start" button. We recommend completing all of the practice questions for each lesson. You must complete the course and exam to receive credit.

AALAS Learning Libraries

NOTE: eProtocol IACUC is updated with completed course data multiple times per day. If you do not see your completed course in your eProtocol Training History by the day after you have taken the training, contact the ARC Compliance and Training Manager.

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How to check your training record

To check your own training record, you must have an EID and password to log into eProtocol IACUC.

In the upper left-hand side of the main page, under the "eProtocol Menu," select "Investigator." A menu will pop out. Select “Training Record.” This will open a window that will list your completed training courses and expiration dates.

Check Training Record

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How to check the training record of laboratory personnel

In the upper left-hand side of the main page, under the "eProtocol Menu," select "Investigator." A menu will pop out. Select “Search Training Records.”

Search Training Record

This will open a "Find Personnel" window. You can search by UT EID or First and Last Name.

Find Personnel

Select the radio button next to the person's name and click OK. This will open a window that will list that person's completed training courses and expiration dates.

Radio Select

NOTE: This feature should only be used to look up your laboratory members to verify training status.

If you have any questions regarding the accuracy of training records, contact the ARC Compliance and Training Manager.

 

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Course Information Table

Course Information Table

Course NumberCourse NameHow often does this course need to be repeated?
AN0020HealthPoint OHP (low risk)

  • For initial enrollment, complete the "Health Assessment Questionnaire" available at "Part 1. Enrollment in the HealthPoint OHP" above

  • Every three years, complete the "Update Health Assessment Questionnaire" at "Part 1. Enrollment in the HealthPoint OHP" above

3
AN0023HealthPoint OHP (high risk)

  • For initial enrollment, complete the "Health Assessment Questionnaire" available at "Part 1. Enrollment in the HealthPoint OHP" above

  • Annually, complete the "Update Health Assessment Questionnaire" at "Part 1. Enrollment in the HealthPoint OHP" above

1
AN0055Working Safely with Macaques in Research (class). For more information, contact Dr. Glen Otto (gotto@austin.utexas.edu) Once
256Introduction to Gerbils3
257Introduction to Hamsters3
258Introduction to Rabbits3
259Introduction to Guinea Pigs3
260Introduction to Mice3
261Introduction to Rats3
278Introduction to Dogs3
279Introduction to Cats3
2577Introduction to Swine3
2578Introduction to Non-Human Primates3
2601Introduction to Amphibians3
3198Orientation (formerly the ARC Orientation Class)3
3199Other Species Training Module (General Care and Use)3
3219Working with the Laboratory Zebrafish3
3233Introduction to Ferrets3
3927Introduction to Fish3
3928Introduction to Wildlife3

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