Scope

Project Overview

Agreements Module

September 2019 – Setting overall project direction, business process analysis and system requirements
Completed

October 2019 – Developing and configuring the system and processes
Completed

December 2019 – Validating and testing the system and processes
Completed

Spring 2020 – Partner with CSUs to offer targeted learning
Completed

April 20, 2020 - Deploying the system and processes
Agreements is Live

Spring 2020 – Ongoing – Continuous improvement to system focused on achieving clearly defined goals

  • Onboarding

    September 2019 – Setting overall project direction, business process analysis and system requirements
    Completed

  • Development

    October 2019 – Developing and configuring the system and processes
    Completed

  • Testing

    December 2019 – Validating and testing the system and processes
    Completed

  • Training

    Spring 2020 – Partner with CSUs to offer targeted learning
    Completed

  • Go-Live

    April 20, 2020 - Deploying the system and processes
    Agreements is Live

  • Ongoing Support

    Spring 2020 – Ongoing – Continuous improvement to system focused on achieving clearly defined goals

What is it?

UT Research Management Suite – Agreements manages a variety of non-funded research agreements like Data Use Agreements (DUAs), Material Transfer Agreements (MTAs), Nondisclosure Agreements (NDAs), and Memoranda of Understanding (MOUs).

Why do we need it?

The Agreements module will vastly streamline the submission, review, approvals process, and management of contracts in an easy-to-use one-stop system that will integrate fully with the other components of the UT Research Management Suite. Reporting capabilities of the new module are robust and will help departments, colleges, and central offices get a better picture of our institutional partnerships with sponsors. Contracts origination, routing, and approvals will become a much more efficient and transparent process for PIs.

When will it be available?

The Non-funded Agreements module will roll-out to central offices, investigators, and departmental users in Spring 2020.

Agreements Updates

UT Research Management Suite – Agreements is Live! Beginning June 1st, all new non-funded research agreements must be submitted through the Agreements Module. Please continue to submit all non-research and procurement/services agreements to the Business Contracts Office.

To schedule training, book a session via our training calendar.

IRB Module

February 2020 – Setting overall project direction, business process analysis and system requirements
Completed

March 2020 – Developing and configuring the system and processes
Completed

May 2020 – Validating and testing the system and processes
Completed

July 2020 – Central staff training, targeted learning for CSUs
In Progress

August 2020 – Deploying the system and processes
IRB is Live

August 2020 – Ongoing – Continuous improvement to system focused on achieving clearly defined goals

  • Onboarding

    February 2020 – Setting overall project direction, business process analysis and system requirements
    Completed

  • Development

    March 2020 – Developing and configuring the system and processes
    Completed

  • Testing

    May 2020 – Validating and testing the system and processes
    Completed

  • Training

    July 2020 – Central staff training, targeted learning for CSUs
    In Progress

  • Go-Live

    August 2020 – Deploying the system and processes
    IRB is Live

  • Ongoing Support

    August 2020 – Ongoing – Continuous improvement to system focused on achieving clearly defined goals

What is it?

The Institutional Review Board policy protects the rights and welfare of human subjects involved in UT Austin research activities. UT Research Management Suite – IRB will replace our legacy system, IRBaccess, for the management of all IRB activities conducted at UT Austin. It will manage the IRB Study Application and Continuing Review processes, integrate with training resources, and centralize communications between the IRB Office and PIs/study teams.

Why do we need it?

Migrating to UT Research Management Suite – IRB will improve the submission, review, approvals process, and management of IRB actions in an easy-to-use one-stop system that will integrate fully with the other components of the UT Research Management Suite. IRB Study applications and amendments, Continuing Reviews, routing for approvals, and internal management of study team personnel will become a much more efficient and transparent process for PIs.

When will it be available?

Go-Live for the IRB module is planned for August 2020.

IRB Updates

UT Research Management Suite – IRB is live! User acceptance testing for the IRB module was completed in July 2020. Training for Central Office staff began in July and broad training for researchers and research and administrative support staff is available via Zoom webinar in August and continuing throughout Fall 2020. Targeted training sessions are bookable via our training calendar. An interactive on-screen guide for system users as well as Resources and FAQs have been developed.

For guidance on transitioning studies from IRBaccess to the UT Research Management Suite please see the schedule below.

IRB transition schedule

Grants/Agreement Module

September 2020 – Setting overall project direction, business process analysis and system requirements
In Progress

Fall 2020 – Summer 2021 – Developing and configuring the system and processes

Fall 2021 – Validating and testing the system and processes

Fall 2021 – Partner with CSUs to offer targeted learning

Spring 2022 – Deploying the system and processes

Spring 2022 – Ongoing – Continuous improvement to system focused on achieving clearly defined goals

  • Onboarding

    September 2020 – Setting overall project direction, business process analysis and system requirements
    In Progress

  • Development

    Fall 2020 – Summer 2021 – Developing and configuring the system and processes

  • Testing

    Fall 2021 – Validating and testing the system and processes

  • Training

    Fall 2021 – Partner with CSUs to offer targeted learning

  • Go-Live

    Spring 2022 – Deploying the system and processes

  • Ongoing Support

    Spring 2022 – Ongoing – Continuous improvement to system focused on achieving clearly defined goals

What is it?

The UT Research Management Suite – Grants solution manages proposal submission and award management. Users will be able to create proposals and budgets, submit and track electronic submissions to Grants.gov, manage existing awards, create reports, and communicate with project teams and administrative offices within a single system. Alongside the Grants module, we will also implement the Funded Agreements module to create and manage the various contracting requirements associated with sponsored award funding.

Why do we need it?

Migrating to a single, integrated system for Awards and Funded Agreements will greatly increase the efficiency and organization of awards management and allow Principal Investigators (PIs), administrators and central staff to easily track routing, manage projects across their lifespan, and create detailed reports. We expect that users will no longer need to rely on homegrown shadow systems to manage the proposals and funded projects in their departments and labs.

When will it be available?

Go-Live for the Grants and Funded Agreements modules is planned for Spring 2022.

Conflict of Interest Module

Summer 2021 – Setting overall project direction, business process analysis and system requirements

Summer 2021 – Developing and configuring the system and processes

Fall 2021 – Validating and testing the system and processes

Fall 2021 – Partner with CSUs to offer targeted learning

Spring 2022 – Deploying the system and processes

Spring 2022 – Ongoing – Continuous improvement to system focused on achieving clearly defined goals

  • Onboarding

    Summer 2021 – Setting overall project direction, business process analysis and system requirements

  • Development

    Summer 2021 – Developing and configuring the system and processes

  • Testing

    Fall 2021 – Validating and testing the system and processes

  • Training

    Fall 2021 – Partner with CSUs to offer targeted learning

  • Go-Live

    Spring 2022 – Deploying the system and processes

  • Ongoing Support

    Spring 2022 – Ongoing – Continuous improvement to system focused on achieving clearly defined goals

What is it?

Conflict of Interest management is essential to ensuring the proper conduct of research at the university and continues to be an area of growing interest to federal sponsors. UT Research Management Suite – COI will streamline the disclosure process and increase our capacity to monitor and report on institutional compliance. This solution will allow us to integrate annual disclosure data with related research certifications such as funding proposals and IRB studies.

Why do we need it?

All actions related to COI disclosures and research certifications will be integrated into a single system ensuring a consistent and efficient process, reducing the risk of non-compliance. This solution will help eliminate the redundancy in data input required of users and assist with the efficient management of the identification and tracking of institutional relationships.

When will it be available?

Go-Live for the COI module is planned for Spring 2022.

IACUC Module

Spring 2022 – Setting overall project direction, business process analysis and system requirements

Summer 2022 – Developing and configuring the system and processes

Fall 2022 – Validating and testing the system and processes

Fall 2022 – Partner with CSUs to offer targeted learning

Spring 2023 – Deploying the system and processes

Spring 2023 – Ongoing – Continuous improvement to system focused on achieving clearly defined goals

  • Onboarding

    Spring 2022 – Setting overall project direction, business process analysis and system requirements

  • Development

    Summer 2022 – Developing and configuring the system and processes

  • Testing

    Fall 2022 – Validating and testing the system and processes

  • Training

    Fall 2022 – Partner with CSUs to offer targeted learning

  • Go-Live

    Spring 2023 – Deploying the system and processes

  • Ongoing Support

    Spring 2023 – Ongoing – Continuous improvement to system focused on achieving clearly defined goals

What is it?

The Institutional Animal Care and Use Committee is the working group appointed in accordance with the Animal Welfare Act (AWA) and PHS Policy on Humane Care and Use of Laboratory Animals. UT Research Management Suite – IACUC will replace our legacy system, eProtocol IACUC, for management of the animal welfare concerns related to research at UT Austin. This module simplifies animal protocol construction and facilitates compliance reviews for research studies involving the use and care of animals.

Why do we need it?

The IACUC solution will reduce burden on researchers by offering an efficient way to submit protocols, update animal counts and animal information, and manage study teams, substances and procedures in a streamlined and consistent manner. Study teams will benefit from using information entered across multiple protocols to reduce the need for duplicate data entry and will have access to robust reporting features to assist with lab management and meeting compliance requirements.

When will it be available?

Go-Live for the IACUC module is planned for Spring 2023.