Project Scope

What is it?

UT Research Management Suite – Agreements will be the portal used to submit, review, manage, and report on all research contracts (funded and non-funded) at UT Austin.

Why do we need it?

The Agreements module will vastly streamline the submission, review, approvals process, and management of contracts in an easy-to-use one-stop system that will integrate fully with the other components of the UT Research Management Suite. Reporting capabilities of the new module are robust and will help departments, colleges, and central offices get a better picture of our institutional partnerships with sponsors. Contracts origination, routing, and approvals will become a much more efficient and transparent process for PIs.

When will it be available?

The Non-funded Agreements module rolled out to central offices, investigators, and departmental users in Spring 2020. Funded Agreements will launch in Summer 2021.

Agreements Updates

UT Research Management Suite – Agreements is Live! All new research agreements must be submitted through the Agreements Module. Please continue to submit all non-research and procurement/services agreements to the Business Contracts Office.

What is it?

The Institutional Review Board policy protects the rights and welfare of human subjects involved in UT Austin research activities. UT Research Management Suite – IRB will replace our legacy system, IRBaccess, for the management of all IRB activities conducted at UT Austin. It will manage the IRB Study Application and Continuing Review processes, integrate with training resources, and centralize communications between the IRB Office and PIs/study teams.

Why do we need it?

Migrating to UT Research Management Suite – IRB will improve the submission, review, approvals process, and management of IRB actions in an easy-to-use one-stop system that will integrate fully with the other components of the UT Research Management Suite. IRB Study applications and amendments, Continuing Reviews, routing for approvals, and internal management of study team personnel will become a much more efficient and transparent process for PIs.

When will it be available?

The IRB module went live in August 2020.

IRB Updates

UT Research Management Suite – IRB is live! All Human Subjects Research protocols should be submitted for IRB review in the IRB module.

What is it?

The UT Research Management Suite – Grants solution manages proposal submission and award management. Users will be able to create proposals and budgets, submit and track electronic submissions to Grants.gov, manage existing awards, create reports, and communicate with project teams and administrative offices within a single system.

Why do we need it?

Migrating to a single, integrated system for Awards and Funded Agreements will greatly increase the efficiency and organization of awards management and allow Principal Investigators (PIs), administrators and central staff to easily track routing, manage projects across their lifespan, and create detailed reports. We expect that users will no longer need to rely on homegrown shadow systems to manage the proposals and funded projects in their departments and labs.

When will it be available?

The Grants module went live in June 2022.

What is it?

Conflict of Interest management is essential to ensuring the proper conduct of research at the university and continues to be an area of growing interest to federal sponsors. UT Research Management Suite – COI will streamline the disclosure process and increase our capacity to monitor and report on institutional compliance. This solution will allow us to integrate annual disclosure data with related research certifications for research awards and IRB studies. The COI module will also be the new portal for submission and review of Faculty Outside Activities.

Why do we need it?

All actions related to COI disclosures and research certifications will be integrated into a single system ensuring a consistent and efficient process, reducing the risk of non-compliance. This solution will help eliminate the redundancy in data input required of users and assist with the efficient management of the identification and tracking of institutional relationships.

When will it be available?

The COI module went live in June 2022.

What is it?

The Institutional Animal Care and Use Committee is the working group appointed in accordance with the Animal Welfare Act (AWA) and PHS Policy on Humane Care and Use of Laboratory Animals. UT Research Management Suite – IACUC will replace our legacy system, eProtocol IACUC, for management of the animal welfare concerns related to research at UT Austin. This module simplifies animal protocol construction and facilitates compliance reviews for research studies involving the use and care of animals.

UT Research Management Suite – Animal Operations will integrate with the IACUC solution ensuring that a protocol approval triggers the creation of an equivalent record in Animal Operations. This solution will provide a new hub to streamline animal laboratory administrative processes.

Why do we need it?

The IACUC and Animal Operations solutions will reduce burden on researchers by offering an efficient way to submit protocols, update animal counts and animal information, and manage study teams, substances and procedures in a streamlined and consistent manner. Study teams will benefit from using information entered across multiple protocols to reduce the need for duplicate data entry and will have access to robust reporting features to assist with lab management and meeting compliance requirements.

When will it be available?

Go-Live for IACUC and Animal Operations modules is planned for Fall 2024.