Postdoc Handbook

The Postdoc Handbook provides information on career resources, employment opportunities, peer interaction, and more.

Appointment Procedures

View and/or download the documents related to appointment procedures.

TitleDescriptionType
Procedures for Research TitlesThese procedures are to be used in selecting the appropriate title for an individual associated with in a professional research position.PDF
HRMS Position ProceduresThis information is a supplement to the Help information in the HRMS documents.PDF
Sample Offer Letter for University AffiliateSample offer letter with instructionsWord
Sample Offer Letter for Paid Postdoctoral FellowsSample offer letter with instructionsWord

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Handbook of Operating Procedures

Handbook of Operating Procedures is the official guides to policies and procedures at the University.

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New Employee Checklist

New Employee Checklist is an easy step by step checklist to assist you with completing all the required on-boarding items within your first month on the job.

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Non-Employee Benefits

Identification

An identification card (ID) can be obtained, with prior approval from your host department, by visiting the ID Center, located on the first floor of the Flawn Academic Center, FAC 102.

Building Access and Office Space

Room keys (or proximity card) can be obtained with prior approval from your host department by visiting Lock & Key Services.

Parking

If you wish to park an automobile or motorcycle on the campus, you must obtain a parking permit. This can be arranged at the discretion of your host department, in a request on letterhead addressed to Parking and Transportation Services. This letter will entitle you to an “A” parking permit.

Recreational Sports

Research Affiliates are eligible to use the gym or any other recreation facilities. There is a charge for membership, which must be paid in advance. Membership is at the faculty/staff level. Visit the Division of Recreational Sport for more information.

Discounts

As a Research Affiliate you are entitled to the same discounts on campus events as every other member of the UT faculty.

Insurance

Insurance benefits are available for eligible fellowship holders.

To qualify for insurance as a Research Affiliate – Postdoctoral (A010), you must be serving a postdoctoral fellowship with the sponsorship of a UT Austin faculty member. Your eligibility will continue as long as you are serving the fellowship and maintain sponsorship of a faculty member.

All research affiliate postdocs are eligible to enroll in the UT Student Health Insurance Plan:

Insurance requirements for J-1 Scholars

Visit Handbook of Operating Procedures for further information on Research Affiliates.

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Employee Services

View available employee services on Human Resources website.

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Housing and Transportation

Visit International Office for housing information.

Free rides on LYFT:
Riders who participate in the program can request a ride from main campus and will be dropped off at residential locations only including: homes, apartments, condos, and private dorms located off campus, between the hours of 11 pm and 4 am, seven days per week.

How to Opt In:

If you would like to participate in the free SURE Ride program from PTS and Lyft, please opt-in with the email address you listed in the university directory here and you’ll receive an invitation. If it is not the same email address as you listed in the directory, you will not be able to use SURE Ride.

Once you Opt-In, you will receive an invitation from Lyft within 24 hours. Follow the prompts to get started.

Rides must be in "Personal Mode" AND Lyft Line for Promo to apply.

Rides will be provided to residential areas that are served by following shuttle bus routes: West Campus (642), Lake Austin (663), Crossing Place (670), North Riverside (671), Lake Shore (672), Red River (653), Intramural Fields (656), and Far West (661).

This initiative is part of the Lyft Ride program and you may share your ride with others in the university community.

ADA accommodations will be here soon!

Want more information? Visit www.parking.utexas.edu/sure.

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Personal Finances

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Career Development and Job Opportunities

Career Development Resources

Preparing for an Interview

UT alumni qualify for career services provided by the RecruitUT office.

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Professional Development

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Teaching & Learning
  • Faculty Innovation Center
  • University Libraries: The University Libraries are a vital source of information in all formats and in all subjects.  The Libraries also provide expert consultation, instruction, and document delivery services for researchers.

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Conducting Research

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Publishing

Open Access Publishing

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Peer Interaction

Links to organized postdoctoral groups and programs at The University of Texas at Austin. If you have established a postdoctoral fellows organization or your department has a postdoctoral program, we can add your contact information and Web site. Submit requests by e-mail to the Office of the Vice President for Research.

  • National Postdoctoral Association
    • The National Postdoctoral Association (NPA) is a member-driven organization that provides a unique, national voice for postdoctoral scholars. The University of Texas at Austin, through the Graduate School, has purchased a sustaining membership from the NPA, which entitles everyone affiliated with the university to obtain a free affiliate membership in the NPA. The affiliate member enrollment form is online.  This is a significant new benefit for post docs and other individuals at the university.
  • Postdoctoral Association Toolkit
  • UT Postdoctoral Association:  [in progress]
  • CNS Postdoctoral Association
  • Institute for Computational Engineering and Sciences: Postdoctoral Fellowship Program
  • Listserve
    • Postdoctoral fellows can sign on to the mailing list to share information between each other and find announcements from the Office of the Vice President for Research. Join the postdocs mailing list – a forum for postdocs to share their ideas, experiences, and questions with each other.
    • To subscribe, follow the instructions at UT Lists. Subscribe to: postdocs@utlists.utexas.edu (in Research category). If you have any questions about the postdocs listserv, send e-mail to the Office of the Vice President for Research.

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Office of the Ombuds

The staff ombuds can assist postdoctoral fellows with any work-related difficulty, including interpersonal conflict or misunderstandings, as well as academic or administrative concerns.

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Health and Wellness

HealthPoint Wellness: The HealthPoint Wellness Program is part of Human Resources. The overall goal of the HealthPoint Work-life Balance and Wellness Program is to improve the health and well-being of faculty and staff.

Employee Assistance Program: Provides behavioral health expertise, promotes wellness, and develops solutions to life's challenges, through brief counseling and consultation services, crisis intervention, assessment and referral, educational and training programs, and supervisory consultation.

UT RecSports: The Division of Recreational Sports has served the campus community since 1916, making it one of the oldest and largest collegiate recreational programs in the country. To become a member, visit the Membership options page.

University Health Services through Service Extension Fee: Post-docs and visiting scholars who are not officially registered for classes at UT Austin can pay the Service Extension fee. Specific documentation from the program with which they are affiliated is required. The UHS Service Extension fee allows qualified individuals, like post-docs, to get access to the same UHS care a services that current students enjoy by paying this Service Extension Fee. This fee is an access fee, not an insurance plan.

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