Staff Constituency Lists & Account Assignments

OSP Pre-Award and Post-Award Process Flow

The Office of Sponsored Projects comprises four specialized teams, each handling different pieces of the award process.

OSP Pre-Award and Post-Award Contacts

OSP Pre-Award and Post-Award contacts are organized by department/unit and the phase of your award. To find all of your specialists, select Award Constituency List above, and search for your unit using either the alphabetical list or search box. The Proposal Analyst will be your point of contact for proposal submissions to the Sponsor. For grants (NIH, NSF, etc.) or federal flow through FDP agreements where UT is a subrecipient to another entity that has received a Federal award and negotiation review is not required, your point of contact for finalizing your award will be the Grants Specialist. For contracts and other incoming agreements that require review for negotiation and acceptance of terms (federal, state, non-profit, etc.), your point of contact will be the Contracts Coordinator. For non-funded agreements, (Material Transfer Agreements, Data Use Agreements, etc.), your point of contact will be the Contracts Coordinator. Once the award has been finalized, it will be routed to the SPAA Account Contact who will help with setting up your funds into a 26-account for spending.

New and Renewal Proposals

All proposals begin with the submission of a Proposal Review Form (PRF) to the Proposal Team. Upon submission of the PRF, a Proposal Specialist will be assigned to the proposal. The Proposal Specialist will work with the PI to ensure that the proposal meets the requirements of the sponsor, the University, and the State of Texas.

Awards and Amendments

When new awards arrive at OSP, they are assigned to either the Contracts & Agreements team or the Grants & Awards team. If the award terms require negotiation, the award is sent for processing to the Contracts & Agreements team; all others are sent to the Grants & Awards team. These teams will also manage set-up of any related subawards or subcontracts, and after award set-up these teams will manage all contractual/administrative contact with the sponsor.

Award Management

Once the Award has been fully executed (signed/agreed to by both parties) it is sent to Sponsored Projects Award Administration, or SPAA, for account setup. SPAA’s services include setting up 26-account, monitor spending and expenditure oversight, cost and budget transfers, billing and collection, financial reporting, award closeout, audit oversight and training.