Archives

Archival Disclaimer:

Information contained on this page is outdated and is maintained solely for archival purposes. For current information, search OSP’s site: If you do not find what you need, send a detailed information request to osp@austin.utexas.edu.

Proposal Administration
January 2013 High Proposal Volume Alert

The Proposal Team expects a heavy proposal load in early 2013 due to many competing deadlines.

OSP requests that individuals planning a submission between now and February 5, 2013 give Proposal Specialists as much lead time as possible to review and submit applications on their behalf.

If your completed proposal is not received by OSP within four full business days, OSP cannot guarantee that your proposal will be reviewed and submitted. Proposals will be reviewed and submitted in the order in which they are received.

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Revised PI Eligibiity Procedures

Announcement from Dr. Susan Wyatt Sedwick, Associate Vice President for Research and Director, Office of Sponsored Projects on August 11, 2011

The Office of Sponsored Projects is pleased to provide revised guidance for PI eligibility and procedures for requesting PI/Co-PI status for individuals not afforded PI status by virtue of their appointment. The new Research Title policy approved by the University provides PI status automatically for Research Associates. These will now be handled in the same manner as tenure track positions. You no longer need to request PI status for Research Associates.

We are also offering two options for multiple submission authorizations. For multiple submission authorizations, note whether the individual’s status should require annual renewal or you can request that the status be self-renewing as long as the person is in the current position (does not require annual renewal). If you request the latter, it is the responsibility of the requesting department/center/college to inform OSP of any changes to that status. This should greatly reduce the number of annual requests and we hope this will be a welcome change in procedures.

We have also eliminated the need to provide a copy of the most recent curriculum vitae and a summary of the individual’s qualifications. The endorsement by the chair/dean/director making the request will suffice. In the near future, we hope to provide a web-based form to further simplify this process.

I welcome your feedback on these new procedures and suggestions for ways to improve any OSP process you feel needs to be revised or updated.

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Norman Hackerman Advanced Research Program 2011

The following is a condensed version of the guidelines, with added UT requirements and FAQs.

Because the program has undergone a major revision, visit the following link for the full guidelines: http://www.thecb.state.tx.us/NHARP/RFA/

Program Changes - New for 2011

  • Total available funding for the 2012-2013 biennium is $980,000
  • Maximum award is $80,000 for a two-year grant period
  • Targeted research is limited to the following areas:
    1. Biological Science, excluding cancer-related research: Molecular Biology, Cellular Biology, and Genetics
    2. Materials Science/Nanoscience
  • Only “Early Career Principal Investigators” may submit a proposal
    • An "Early Career Investigator" is a non-tenured, tenure track faculty member or a research professional (not including post-doctoral students, research assistants/associates, or instructors) from an eligible institution who has been employed at the institution in that capacity for not less than two years and not more than five years, as of the pre-proposal submission date.
  • Principal Investigators are limited to one submission in one target area – No Co-Investigators or Collaborators are allowed.
  • Notice of Intent and pre-proposal are required for each proposal
  • Budget cannot include faculty summer salaries

The application process is now a three-step procedure:

  1. Notice of Intent Deadline: September 1, 2011, 5:00 PM C.T.
  2. Registration Deadline: September 15, 2011, 5:00 PM C.T.
    • PRE-PROPOSAL SUBMISSION BEGINS: September 1, 2011
    • PRE-PROPOSAL SUBMISSION DEADLINE: September 15, 2011, 5:00 PM C.T.
  3. Proposal Submission Deadline: December 15, 2011, 5:00 PM C.T.

1. Notice of Intent (Required to submit a pre-proposal)

The following information is due to c_frazier@austin.utexas.edu no later than NOON September 1, 2011 (No Proposal Review Form is required):

  • First and Last Name
  • Position
  • Research Area (choose from):
    • Biological Science, excluding cancer-related research: Molecular Biology, Cellular Biology, and Genetics
    • Materials Science/Nanotechnology
  • Tentative Project Title
  • Five Tentative Keywords

2. Pre-Proposals (Proposal Review Form required):

Internal OSP Deadline for Pre-ProposalsSeptember 8, 2011

THECB Pre-Proposal Application Deadline:  September 15, 2011

Make sure you are registered or your information is up-to-date at https://www1.thecb.state.tx.us/apps/NHARP/

Submission of a pre-proposal is required. Pre-proposals must be completed online and submitted electronically through the Office of Sponsored Projects (OSP). Principal Investigators must adhere to institution-specific internal deadlines for the completion of their proposals.

A pre-proposal shall contain:

  • text approximately one page in length;
  • two citations;
  • one page for one figure or graph;
  • and a two-page biographical sketch of the Principal Investigator.

A pre-proposal does not include a budget page; however it does include the total two-year funding amount requested.

Notes regarding the additional page: 

One additional PDF page may be uploaded into the pre-proposal.  The additional page may be used for one diagram, formula, graph, picture, chart, etc. A figure would be similar to a figure in a hard-copy journal, and therefore could be a composite figure depicting, e.g., stages within a time sequence. A brief caption (maximum of 30 words) may be included. It is the responsibility of OSP to ensure that the rule for the separate PDF is followed sensibly. Reviewers have the option of not considering the extra page if instructions are not followed. Maximum size for the uploaded file is 3 MB.

3. Full Proposal (Proposal review form is required):

Internal OSP Deadline for Full Proposals: December 8, 2011

THECB Full Proposal ApplicationDeadline: December 15, 2011

Funding Period: July 1, 2012 to August 31, 2014

Stipulations:

  • All proposals must originate from the pre-proposals that were selected by reviewers for continuation.
  • Proposals must be submitted to the same research area as their preceding pre-proposals.
  • Only investigators named on the pre-proposal may be included in the proposals.
  • Total project budgets may not be greater than the budget estimates presented in the related pre-proposals.

Submission Method:

All proposals must be submitted electronically.  The online proposal submittal procedure and forms are on the website at https://www1.thecb.state.tx.us/apps/NHARP/ under the investigators’ individual account.

When the proposal is complete, the investigator will click the “Send to OSP” button on the Proposal Preparation page.  This will change the proposal status to “Sent to OSP”.  The proposal is not submitted until the “Send to OSP” button is clicked and the proposal status changes to “Sent to OSP”.

After review and approval, OSP will click the “Submit to THECB” button on the NHARP electronic site. The proposal status will change to “Received”.  Electronic transfer through the Office of Sponsored Projects at the PI’s institution represents a signed submission of the proposal.

Proposal Format highlights:

  1. Cover page – this will automatically generate when the “Finalize Proposal” button is clicked.
  2. Description of Research Format – 8 page maximum, including tables and figures.  Text must be double-spaced.  Margins must be one inch on all four sides; type size must be at least 11-point. Refer to the guidelines for more information.
  3. Biographical Sketch – Each participating investigator must upload his/her own resume.  Two-page max for each investigator. List all publications from the last two years.
  4. Proposal Budget – the total project will be for two years only and may not be greater than the budget estimate presented in the related pre-proposal.

Capital Equipment:

  • Awards are not provided exclusively for equipment acquisition. However, requests may be made for equipment.
  • Capital equipment will be defined by the grantee institution.
  • Capital equipment included in project costs must be specifically listed and justified in the proposal.
  • Only capital equipment specifically listed in the approved capital equipment list may be purchased with grant funds.
  • Capital equipment may not be purchased after August 31, 2013, without prior THECB approval.

Prohibited Costs:

  • Faculty Salaries, including summer salaries.  A cost share form must be provided for each PI/Co-PI to track their contributed time.  
  • Costs for construction or remodeling of facilities cannot be charged to award funds.
  • Indirect costs cannot be charged to award funds.
  • Scholarships, tuition, and stipends cannot be charged to award funds.
  • Public institutions cannot include fringe benefits in project costs. Fringe benefits for public institutions are paid from separate lines in their state appropriations.
  • Capital equipment cannot be charged to award funds unless it is specifically listed in the approved capital equipment list.
  • International travel cannot be charged to award funds.
  • Travel expense for consultants based outside the U.S. cannot be charged to award funds.
  • Visa application fees cannot be charged to award funds.
  1. Project summary – The summary should be in terms that the general public could understand and suitable for public release.  The project summary should be no longer than 3,500 characters in length.  Min font size of 11-point and should be single spaced.  The limit includes spaces, punctuation, html and special characters. 
  2. Groundwork: Record of Previous Research Sponsored by Another Source – This form indicates any external funding received, other than THECB support, related to the work described in the proposal. 
  3. Record of Previous Coordinating Board -Sponsored Research – Complete one form for each THECB-sponsored ARP, ATP, TDT, or other research project for which the proposed PI served as the PI.
  4. Current Support for Research and Education – Provide requested information for the PI.  Upload an abstract from each project listed.  Include title, amount, and dates at the top of each abstract.
  5. Additional materials are limited to 8 pages.  Reviewers have the option of not considering this material.

FAQs

When will I hear if I was selected to submit a full proposal?

Before or on November 10, 2011 at https://www1.thecb.state.tx.us/apps/NHARP/.

Tuition Considerations

  1. Can I pay tuition separately, since this award does not provide such funds? Yes. If you or your department will pay for a student’s tuition, OSP requires a Cost-Share Recap form.
  2. What do I do if I cannot pay tuition for students appointed to this award?Nothing is required if tuition is not provided to the student.

PI Salary

No salary is allowed, do I need to submit a cost share recap for the PI effort devoted to the project?

Yes. OSP will require a Cost-Share Recap form.

Who submits the application?

The Office of Sponsored Projects will submit the applications directly to THECB

The instructions for the “Project Summary” indicate a limit of 3,500 characters. Is that with or without spaces?

The limit includes spaces, punctuation, html and special characters.

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Eight-month proposal submission cycle for Division of Molecular and Cellular Biosciences

Eight-month proposal submission cycle for Division of Molecular and Cellular Biosciences

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NSB Seeks Feedback on NSF's Merit Review Criteria

The National Science Board’s (NSB) Merit Review Task Force is undertaking a thorough review of the National Science Foundation's two merit review criteria (Intellectual Merit and Broader Impacts). The merit review process is at the heart of NSF's mission, and the merit review criteria form the critical base for that process. Moreover, in the recently enacted America COMPETES Reauthorization Act, the Broader Impacts Review Criterion was specifically mentioned.

The Task Force is now gathering input from a wide variety of stakeholder groups, and will be developing its report and recommendations during 2011.

To ensure that all interested parties have an opportunity to provide input, NSF has established a web site through which you can submit your thoughts and ideas on several issues of interest to the Task Force. Take this opportunity to provide comments and suggestions for improvements, as the Task Force undertakes this important review.

We also encourage you to forward this message to your faculty members, so that the Task Force may obtain their perspectives on this important topic.

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Applications to NSF Soon Will Have to Include Data Sharing Plans

Beginning in October 2010, all proposals for funding from the National Science Foundation must include a two-page "supplementary document" describing how research data will be shared, according to an announcement by NSF at the recent meeting of the National Science Board, NSF's governing body. "This is the first step in what will be a more comprehensive approach to data policy," said Cora Marrett, NSF acting deputy director. "It will address the need for data from publicly funded research to be made public." Additional guidance from NSF, expected before October, will include the agency's expectations for the data management plans. This requirement is a departure from NSF's long-standing policy "requiring grantees to share their data within a reasonable length of time, so long as the cost is modest," NSF said. The change is also in keeping with "the growing interest from U.S. policymakers in making sure that any data obtained with federal funds be accessible to the general public" and the Obama administration's efforts to make government "more transparent and more participatory," the agency said.

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OSP Establishes *Multiple* Internal Deadlines for January 2010
  • NHARP due to OSP January 5, 2010
  • ARPA-E concept paper due to OSP January 6, 2010
  • Welch due to OSP January 13, 2010
  • American Heart Association due to OSP January 19, 2010
  • NIH due to OSP January 29, 2010

OSP is expecting very high volumes during the month of January. If your completed proposal is not received by OSP by the internal deadline set above, OSP cannot guarantee that your proposal will be reviewed and submitted. We will review and submit all proposals provided to OSP by the internal deadline listed. Those submitted after the internal deadlines will be reviewed and submitted in the order in which they are received.

Additionally, find tip sheets for NHARP (Word) and Welch (Word) to use while preparing your application.

Thank you for your cooperation.

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Internal OSP NSF and NIH Deadlines

OSP Internal deadline: 
Oct 1 NSF proposals is September 24, 2008
Oct 5 NIH proposals is September 29, 2008

OSP is expecting higher than usual volumes for the Oct 1 NSF deadline and Oct 5 NH deadline. NSF currently has 22 solicitations due Oct 1.

Submit a Proposal Review Form as soon as possible via the Research Management System (https://utdirect.utexas.edu/rms/index.WBX)

Required Items needed for approval:

  1. Abstract/Project Summary
  2. Final Budget
  3. Final Budget Justification/Narrative
  • Consultants - If consultants are listed on your budget (even if they are unpaid) a letter of commitment is required.
  • Cost Share - If your budget includes cost share, include an Internal cost share form or signed commitment letter from the party committing the funds.
  • Subcontracts - If your budget includes a subcontract OSP requires from your subcontractor institution's authorized official:
    1. a signed letter of commitment referencing:
      • their principal investigator
      • the project title
      • the amount of proposed budget
    2. Approved budget and budget justification
    3. Approved institutional specific statement of work
  1. Solicitation/Guidelines - if you are responding to a request for proposal, provide the Opportunity Number, URL or upload the program announcement.

Note: Allow OSP to submit your final proposal to the sponsor at least a day early. With the expected high volume FastLane and Grants.gov will be overloaded and slow, potentially causing proposals to be late.

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UT Instructions for ARPA-E Funding Opportunity Announcement

The ARPA-E Funding Opportunity Announcement (FOA) can be viewed through DE-FOA-0000065, CFDA Number: 81.135, which is available at: http://arpa-e.energy.gov/apply.html.

Concept Papers are a necessary condition to submitting a full proposal and these papers can be submitted starting May 12 and ending June 2.  Dr. Raymond Orbach (rorbach@earthlink.net ) advised the faculty on Tuesday, May 5 to submit the Concept Papers as close to the initial submit date as possible. The Concept Paper guidelines  describe the expectation that 20% cost sharing will be required for proposals.  The Office of Sponsored Projects is advising that “Since the cost sharing commitments for the Concept Papers are non-binding, we will not require cost sharing documentation at this stage.”  Therefore, there is no need to arrange any cost sharing from your respective colleges/schools.

The Concept Papers must be formally submitted by OSP using FedConnect.  PIs should submit a Proposal Review Form as soon as possible and respect the normal 4 day deadline for submitting the materials that OSP needs for review and to preauthorize.

Also, the PIs will need to sign into the website http://www.arpa-energy.gov/foa/coverpage.html to submit their coversheet for the concept paper. This coversheet will email the PI a control number for them to put on the concept paper. This is on page 14 of the guidelines.

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Important Notice from OSP Regarding Grants.Gov Submissions

You must use CAYAUSE 424 to submit applications to Grants.gov unless CAYAUSE 424 does NOT support your agency's funding opportunity.

Grants.gov continues to have major issues with no end in sight. As we anticipate an increasing volume of Grants.gov proposals associated with the American Recovery and Reinvestment Act of 2009 (ARRA) as well as ongoing deadlines, we must require that proposals in response to opportunities supported by Cayuse be submitted using Cayuse. We will make every effort to remind you when the Proposal Review Form is received but should a Grants.gov application be turned in using Adobe forms when the funding opportunity is available on Cayuse, OSP will return your proposal and request that you upload your proposal on Cayuse. The PowerPoint attachment has step-by-step instructions to view and update opportunities on Cayuse (Powerpoint).

Cayuse currently supports over 90% of opportunities posted on Grants.gov including the ARRA opportunities. To find a full list of supported agencies, visit https://research.utexas.edu/wp-content/uploads/sites/5/2015/10/cayuse_federal_agency_support.pdf (PDF).

Cayuse is a valuable resource that minimizes the administrative time required for processing proposals, assists PIs in preparing the proposal as it checks for errors as you enter information, and maximizes OSP's efficiency in reviewing, submitting and validating the proposal. Your cooperation is appreciated.

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Negotiations and Awards
Presidential Awards for Excellence in Science, Mathematics and Engineering Mentoring (PAESMEM) and FAQs

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NSF CAREER ENG Directorate Amount Increased to $500,000

NSF CAREER ENG Directorate Amount Increased to $500,000

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SP210 - Data Management at UT - February 19, 2014

Session 1

Date: February 19, 2014
Time: 10 - 11 a.m.
Location: POB 2.302

Session 2

Date: February 19, 2014
Time: 2 - 3 p.m.
Location: POB 2.302

Sign up for SP210 via TXClass: https://utdirect.utexas.edu/txclass/index.WBX

At the University of Texas at Austin, faculty, researchers, and students across all disciplines are engaged in research projects that use, gather, and/or create data. Throughout the research life cycle, as data grows in size and complexity, so does the infrastructure needed to support data. Currently, major funding agencies are requiring researchers to include data management plans in their grant proposals including best-practices for creating and developing data, as well as plans for its long-term accessibility/archiving when applicable.

A multidisciplinary team including UT Libraries, TACC and ITS offer storage and computational resources and consulting services to UT researchers in all disciplines that are using and/or creating data. During a one hour session, the Data Management @ UT team will provide information about the resources and consulting services available to help in the development and stewardship of research data.

Themes and available resources that will be discussed include:

  • Tools to create a data management plan
  • Main elements of a data management plan
  • Storage allocations available for the UT Austin community
  • Preservation and access options for your data collections
  • Citing and licensing your data
  • Linking your data to your publications
  • Relationship between IRB and Data Management Plan

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SP210 - Data Management at UT - January 28, 2014

Session 1

Date: February 19, 2014
Time: 10 - 11 a.m.
Location: POB 2.302

Session 2

Date: February 19, 2014
Time: 2 - 3 p.m.
Location: POB 2.302

Sign up for SP210 via TXClass: https://utdirect.utexas.edu/txclass/index.WBX

At the University of Texas at Austin, faculty, researchers, and students across all disciplines are engaged in research projects that use, gather, and/or create data. Throughout the research life cycle, as data grows in size and complexity, so does the infrastructure needed to support data. Currently, major funding agencies are requiring researchers to include data management plans in their grant proposals including best-practices for creating and developing data, as well as plans for its long-term accessibility/archiving when applicable.

A multidisciplinary team including UT Libraries, TACC and ITS offer storage and computational resources and consulting services to UT researchers in all disciplines that are using and/or creating data. During a one hour session, the Data Management @ UT team will provide information about the resources and consulting services available to help in the development and stewardship of research data.

Themes and available resources that will be discussed include:

  • Tools to create a data management plan
  • Main elements of a data management plan
  • Storage allocations available for the UT Austin community
  • Preservation and access options for your data collections
  • Citing and licensing your data
  • Linking your data to your publications
  • Relationship between IRB and Data Management Plan

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OSP Sets Internal Deadline - NSF CAREER: NSF 11-690

INTERNAL OSP DEADLINE: July 16 for all opportunities shown below

The Office of Sponsored Projects will submit the applications directly to the NSF on your behalf.

You must submit a Proposal Review Form (PRF) in order to notify OSP that you have a proposal that needs to be placed on the submission queue. Prepare and submit your PRF here: https://utdirect.utexas.edu/rms/index.WBX.

NSF APPLICATION DEADLINE:

July 23, 2012 - BIO, CISE HER, OCI

July 24, 2012 - ENG

July 25, 2012 - GEO, MPS, SBE, OPP

The information sheet (PDF) contains program highlights, including

  • Link to the full announcement
  • Eligibility information
  • Application criteria
  • NSF Merit Review criteria
  • Budget instructions
  • FAQs

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Dear Colleague Letter: Career-Life Balance (CLB) Initiative

Dear Colleague Letter: Career-Life Balance (CLB) Initiative

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SP221 Subawards - July 26, 2012

REGISTER VIA TXClass: https://utdirect.utexas.edu/txclass/index.WBX

SP221 Subawards

Instructor: Maggie Gillean Schamber, Sub Team Leader
Date: 
July 26, 2012
Time: 2 p.m.
Location: NOA 5.318
Cost: Free

Today’s research climate is dynamic and many researchers at The University of Texas at Austin have global partners. The Subaward Team in the Office of Sponsored Projects works with these partners daily to ensure requirements at The University of Texas at Austin are met and obligations between the partnering institutions are fulfilled.

During this hour, you will

  • Learn about subawards and audit implications
  • Learn about the PIs responsibilities
  • Learn about OSP’s responsibilities
  • Learn what PIs and their departments can provide to OSP early in the process
  • Review a subaward history

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SP220 Transferring Awards - July 9, 2012

REGISTER VIA TXClass: https://utdirect.utexas.edu/txclass/index.WBX

SP220 Transferring Awards

Instructor: Courtney Frazier Swaney, MPA
Date: 
July 9, 2012
Time: 10 a.m.
Location: NOA 5.318
Cost: Free

A research study’s Principal Investigator and his/her abilities are key considerations when Sponsors decide to fund a project. Oftentimes, PIs transfer to other institutions. While it is possible for a PI to take their awards to a new institution, it is a Sponsor’s sole discretion to change Awardee Institution.

The Office of Sponored Projects transfers awards in and out of The University of Texas at Austin frequently. It is important to know that each transfer is unique. During this hour, you will:

  • Learn how to initiate a transfer
  • Learn about the process and timeline once a transfer has begun
  • Review two transfer histories
  • Learn about practices departments may choose to adopt to avoid difficult transfers.

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NCRR Acknowledgement of NIH funding

Dear NIH grantee institutional official,

The transfer of NIH grants from the National Center for Research Resources (NCRR) to other NIH funding components has led to questions about the acknowledgement language to be used in publications, press releases, etc. Reference both the NCRR and the new funding component on all products resulting from grants that have been transferred, as per the example below.

“This project was supported by the National Center for Research Resources and the [new funding component] of the National Institutes of Health through Grant Number XXXXX.”

Thank you for your continued support of the NIH mission.

Sally Rockey, Ph.D.
Deputy Director for Extramural Research
National Institutes of Health

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NSF Doctoral Dissertation Research Improvement Grants (DDRIG)

From the desk of
Susan Wyatt Sedwick, Ph.D., CRA
Associate Vice President for Research and
Director, Office of Sponsored Projects
The University of Texas at Austin

Given the following notice contained in the latest guidelines for the National Science Foundation Doctoral Dissertation Research Improvement Grants (DDRIG), Dr. Sanchez has rescinded his blanket waiver for including IDC in the proposal budgets. One NSF program officer told us that they would Return Without Review (reject) any proposal that contains cost sharing including waivers of IDC.

Indirect Costs: Note an important change to the treatment of indirect costs that was incorporated into the SBE Doctoral Dissertation Research Improvement Grants (SBE DDRIG) program solicitation (NSF 11-547). NSF's long-standing policy regarding the reimbursement of administrative costs is full reimbursement of indirect costs, based on the awardee's current Federally negotiated indirect cost rate agreement. To ensure consistency with Foundation and Federal-wide policies, proposals submitted in response to this program solicitation are subject to the awardee's current Federally negotiated indirect cost rate.

Send questions to: osp@austin.utexas.edu.

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NIH: Restructured Application Forms and Instructions for Submissions for FY2011 Funding

NIH: Restructured Application Forms and Instructions for Submissions for FY2011 Funding

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Implementing the NIH Public Access Policy is as Easy as A, B, C

The NIH Public Access mandate ensures that the general public has internet access to the published results of NIH funded research by endorsing PubMed Central (PMC) as the on-line repository for research products of NIH-funded research. This mandate applies to investigators whose peer-reviewed articles are based on NIH-funded research, AND are accepted for publication on, or after April 7, 2008. This policy has potential copyright transfer issues as it requires investigators to submit their manuscript to PubMed upon acceptance for publication. OSP has implemented new procedures and has assisted in the development of policy language that will reserve the rights necessary to allow faculty authors to comply with the NIH requirement. Authors will be required to include each article's PubMed Central (PMC) reference number for each article when citing them in NIH applications, proposals or progress reports (as of May 25th 2008 & going forward).

A. Address Copyright Transfer Issues

  • OSP has modified the memo it sends to PIs regarding their acceptance of new NIH Awards to include the following language:

    I GRANT THE UNIVERSITY OF TEXAS AT AUSTIN, IN ACCORDANCE WITH NIH PUBLIC ACCESS POLICY, DIVISION G, TITLE II, SECTION 218 OF PL 110-161 (CONSOLIDATED APPROPRIATIONS ACT, 2008) A NON-EXCLUSIVE LICENSE IN ANY MANUSCRIPT RESULTING FROM RESEARCH SPONSORED BY NIH THAT ALLOWS THE FINAL MANUSCRIPT TO BE SUBMITTED TO THE NIH UPON ACCEPTANCE FOR PUBLICATION, INCLUDING ALL MODIFICATIONS FROM THE PUBLISHING AND PEER REVIEW PROCESS, TO BE MADE AVAILABLE TO THE PUBLIC IN PUBMED CENTRAL AS SOON AS POSSIBLE BUT NO LATER THAN 12 MONTHS AFTER PUBLICATION.

  • The university has developed language for PIs to insert in any copyright agreement with publishers to help facilitate compliance with the policy. It is as follows:

    "The research reported in this manuscript was funded in whole or in part by NIH funding and is subject to the NIH public access policy, Division G, Title II, Section 218 of PL 110-161 (Consolidated Appropriations Act, 2008). The University of Texas at Austin has retained non-exclusive rights in this manuscript that allow the final manuscript to be submitted to the NIH upon acceptance for publication, including all modifications from the publishing and peer review process, to be made available to the public in PubMed Central as soon as possible but no later than 12 months after publication."

  • Questions? You may contact Reggie Crim in OSP (rcrim@austin.utexas.edu).

B. Submit the final manuscript to PubMed Central (PMC) upon acceptance for publication.

  • NIH developed the NIH Manuscript Submission (NIHMS) system to facilitate the submission of final peer-reviewed manuscripts to PubMed Central (PMC). See http://www.nihms.nih.gov/. Log in under eRA Commons — "for NIH extramural principal investigators, grantees or applicants."
  • All or nearly all journal publishers are quite aware of this requirement. A number of journals (currently more than 300) post to PubMed automatically for the authors — a list of these journals, constantly updated, is available at http://publicaccess.nih.gov/submit_process_journals.htm.
  • If you are submitting to a journal not on the list you must inform the publisher that your work is subject to the public-access policy and must make sure the publication and copyright agreements allow you to submit the article. See help links at http://www.nihms.nih.gov/web-help/index.html.
  • There are NIH tutorials, FAQs, a User's Guide, etc…, for you and for the people submitting on your behalf. See http://publicaccess.nih.gov/.

C. Cite the PMC reference number of any journal articles accepted for publication under the April 7, 2008 NIH Public Access policy, when including them in any applications, proposals and progress reports submitted to NIH (on or after May 25, 2008).

Additional UT Libraries resources/links concerning this NIH policy:

Questions for UT Libraries staff? You may call 495-4250 or contact Georgia Harper (gharper@austin.utexas.edu) or Alexia Thompson-Young (atyoung@mail.utexas.edu).

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eRA Alert: Error Correction Window Extended for All Electronic Applications with Submission Deadlines through May 1, 2009

April 24, 2009

NIH and its partners will extend the electronic application error correction window (the time allowed after the submission deadline to correct errors/warnings identified by the eRA system) to five days for those opportunities with submission dates from April 21, 2009 through May 1, 2009.

Although Grants.gov has not exceeded their 48 hour processing target for the vast majority of application submissions, we understand that many applicants will not have an opportunity to see the results of their submission in eRA Commons before the normal two-day error correction window elapses. This extension should allow applicants sufficient time to correct system identified errors or warnings following on-time submission.

Note that the five day correction window is temporary - we will return to the normal two-day window on Monday, May 4, 2009. Grants.gov is working on performance enhancing changes that should improve their system's ability to process applications in a timely, efficient manner. We will continue to closely monitor the situation at Grants.gov and will make further adjustments as necessary to protect our applicants' ability to submit on-time.

For more information, view Guide Notice NOT-OD-09-087.

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SPAA
SPAA Newsletters

Sponsored Projects Award Administration (SPAA) Newsletter

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New Hours of Operation for Sponsored Projects Award Administration

Date: January 19, 2012
From: Jason D. Richter, Associate Director, Office of Sponsored Projects

RE: New Hours of Operation for Sponsored Projects Award Administration

Effective February 1, 2012, the Sponsored Projects Award Administration (SPAA) unit of the Office of Sponsored Projects located in Suite 4.300 of the North Office Administration (NOA) building will be changing our normal hours of operation to 7:30 a.m. - 4:30 p.m.

The change of the office hours reflects the on-going campus need. SPAA recognizes a higher volume of early morning campus contact and we are adjusting our hours of operation to better serve the research community.

SPAA maintains voicemail for hours outside of the normal operation period and the Office of Sponsored Projects, located in NOA 5.300, will continue to remain open from 7:30 a.m. to 5:30 p.m.

Send any questions to osp@austin.utexas.edu.

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Summer Salary Exceeding the NIH or CPRIT Salary Cap

Additionally, the Cancer Prevention and Research Institute of Texas (CPRIT) has a provision limiting (capping) the direct salary an individual may receive under a CPRIT grant. The current rate is $200,000 based on 100% effort.

Faculty with NIH or CPRIT funding should request consideration of coverage for the portion of salary over the respective caps by 5:00 PM on Friday, April 4, 2014. Requests should be made on the following form (PDF) and submitted to:

Jason Richter, Associate Director
Office of Sponsored Projects
oa.jrichter@austin.utexas.edu

The University support is intended to cover summer salary for faculty only during the period of time they are appointed to an NIH or CPRIT funded account. Should circumstances change that results in a reduction of an appointment to an NIH or CPRIT funded account subsequent to a request and approval for coverage, the Principal Investigator is responsible for making the corresponding reductions to the appointment related to the institutional coverage.

Should circumstances change that results in an increase of their appointment to an NIH or CPRIT funded account subsequent to a request and approval for coverage, the Principal Investigator is responsible for making an additional request for coverage. The additional request is not guaranteed and will be considered based on available institutional funds.

Should you have questions regarding this process, feel free to contact effort@austin.utexas.edu.

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Effort Certification Training

Faculty, staff, and administrators involved in the effort certification process should complete an on-line training module covering Effort Certification.

Effort Certification on sponsored projects is a significant compliance risk facing The University of Texas at Austin (UT Austin) as well as all other institutions of The University of Texas System (UT System). As a result, UT System implemented governing policy in the form of UTS163 – Guidance on Effort Reporting Policies. (A full copy of UTS163 is available at http://www.utsystem.edu/bor/procedures/policy/policies/uts163.html). One requirement of UTS163 is the establishment of an education and training program on Effort Certification. To meet this requirement UT Austin designed an Effort Certification Training module to provide the following:

  • An introduction to Effort and Effort Certification
  • An understanding of the importance of Effort Certification
  • An understanding of Committed Effort
  • Effort Certification examples

All individuals who have access to UT Austin’s on-line Effort Certification System (ECS) should take the training module.

The module should take between 30-45 minutes to complete and once started must be completed. Upon conclusion of the module, each individual must take a mandatory test comprised of 12 questions. A passing grade of 75% will be required in order to receive credit for completion of this module.

The module is hosted on the Compliance Training System administered by University Compliance Services here CW 520 Effort Certification Training. A preview of the training is available here CW 520 Effort Certification Training PPT (information only) [PDF] [PowerPoint].

Should you have questions or issues with the Effort Certification Training module, contact the Office of Sponsored Projects - Sponsored Projects Award Administration at 512-471-6231 and ask for the Effort Certification Training Coordinator, or send an email to effort@austin.utexas.edu.

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F&A Rate Agreements
Facilities & Administrative (F&A) Costs Memo - January 25, 2012

Facilities & Administrative (F&A) Costs

Facilities & Administrative (F&A) Costs Memo dated January 25, 2012 (PDF)

This memo provides the University's federally negotiated Facilities & Administrative (F&A) Costs rate effective September 1, 2010 and clarifies the University's policies and practices regarding indirect costs. The following indirect costs rate information is provided as a guideline for proposals submitted by The University and is effective immediately:

  • On-Campus Rate: The current on-campus federally negotiated indirect costs rate applies to all proposals including those submitted to for-profit and federal entities. The rate increase is escalated over four years. Proposal budgets must use the effective rate that corresponds with the proposed start date for the project and should be calculated on modified total direct costs (MTDC)1. The rate in effect at the start of the project shall apply to the entire proposed period of performance. The F&A rate utilized in continuation proposal requests should be escalated accordingly. A copy of the negotiated rate can be found here:  https://research.utexas.edu/wp-content/uploads/sites/5/2015/10/rate_agreement_eff_sep2010_aug2014.pdf (PDF)
    • Research proposals with a proposed start date of September 1, 2010 through August 31, 2011, use 53.5%.
    • Research proposals with a proposed start date of September 1, 2011 through August 31, 2013, use 54%.
    • Research proposals with a proposed start date of September 1, 2013 through August 31, 2014, use 54.5%.
  • Off-Campus Rate: The current off-campus federally negotiated indirect cost rate applies on proposals submitted to for-profit and Federal entities if approved by the Office of Sponsored Projects. The rate is currently 26%, calculated on modified total direct costs (MTDC) and should be used when research is being conducted off campus for longer than one long semester or all three summer months. Note that rates on an individual project may no longer be split between on- and off-campus rates. If more than 50% of a project is performed off-campus, the off-campus rate will apply to the entire project. Otherwise, the on campus rate applies.
  • Other Sponsored Programs Rate: this rate should be used for conferences and other projects that do not fall under the research category. The rate is currently 36% and should be calculated on modified total direct costs (MTDC).
  • State Rate: Use for proposals submitted to State, City and County agencies. Proposals to not-for-profit agencies without published rates should also use this rate. The rate is 15% and should be calculated on the total direct cost (TDC).
  • Clinical Trial Rate: Use for proposals that are for clinical trials and pre-clinical trials. The rate is 25% and should be calculated on the total direct costs (TDC).
  • Special Facilities Fee: For those colleges that have adopted this approved practice, the additional fee may be applied on proposals directly to industry sponsors (not on those with Federal pass thru).
  • Training Rate: The University's current federally approved instruction rate is 50% of modified total direct costs. Certain federal agencies such as the National Institutes of Health and the Department of Education have required 8% indirect cost rate for training grants. If a sponsor has a published indirect cost rate for use on training grants, that rate should be used on such proposals.

A gift to support research is not subject to indirect cost. It includes only those unrestricted funds provided to The University without any terms, conditions or other obligations. All gifts should be processed through the Development office.

1. Modified total direct costs, consisting of all salaries and wages, fringe benefits, materials, supplies, services, travel and subgrants and subcontracts up to the first $25,000 of each subgrant or subcontract (regardless of the period covered by the subgrant or subcontract). Modified direct costs shall exclude equipment, capital expenditures, charges for patient care, tuition remission, rental costs of off-site facilities, scholarships, and fellowships as well as the portion of each subgrant and subcontract in excess of $25,000.

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NCURA
SP230 NCURA Webcast: The OMB Uniform Guidance: Key Issues for Universities - May 14, 2014

When: May 14, 2014
Time: Noon - 2:30 p.m.
Cost: Free

Sign up via TXClass for SP230 and register for the viewing room that best suits your needs

Main Campus
NOA 1.124
Registration Link: http://links.utexas.edu/ttdhso

Pickle Research Campus
Bureau of Economic Geology, Building 130 1.116C VR Room
Registration Link: http://links.utexas.edu/cwvfhvz

OSP Conference Room
NOA 5.318
Registration Link: http://links.utexas.edu/hdnuuw

Description

The new OMB uniform guidance was released on December 26, 2013. The guidance, or Omni-Circular, consolidates eight OMB circulars into a single document and changes some fundamental concepts underlying the management of sponsored programs. This program will address the vital information that universities need to understand about what the guidance means and how it will affect our current policies and business practices.  Is there still effort reporting?  Can we buy iPads and laptops? Do we still have title to equipment vested in universities? How do we monitor subrecipients? Do we have to change the way we charge fringe benefits?  The panel will provide current information about interpretations of those questions and many others.  This guidance is the single most significant change in research regulations in the last 50 years.  Join the panel for a review of its key elements.

Moderator: Kim Moreland, Associate Vice Chancellor for Research and Sponsored Programs, University of Wisconsin - Madison

Panel

Michelle Christy, Director, Office of Sponsored Programs, Massachusetts Institute of Technology
Mark Davis, Vice President for Higher Education, Attain
Cindy Hope, Assistant Vice President for Research, The University of Alabama
David Kennedy, Director of Costing Policies and Studies, Council on Governmental Relations
Jim Luther, Assistant Vice President, Research Costing Compliance, Duke University

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NCURA Training: ABC's of Federal Cost Principles (May 11, 2011)

Time: 1 - 4:30 p.m.
Location: NOA 5.318
Class Size Limit: 35
Cost: Free

Sign up via TXClass for SP201

OMB Circulars and other costing principles establish guidelines for determining costs applicable to grants, contracts, and other agreements from governmental agencies to educational institutions (A-21) non-profit organizations (A-122) and hospitals (OASC3). The principles are designed to provide that the federal government bear its fair share of total costs within defined parameters and with some exceptions. As federal audit activity increases and budget challenges face universities and the federal government, it is even more critical that research administrators understand the principles provided by the Circulars in order to appropriately fund research and other sponsored programs.

Learning Objectives

Participants will develop a better understanding of, and a resource toolkit for addressing, the following aspects of contract negotiation:

  • Understand what answers can be found within OMB Circulars A-21 and A-122, and the cost principles applicable to hospitals (OASC3);
  • Review key principles related to allocating costs as direct or facilities and administrative costs;
  • Review costs examples provided in Section J of A-21;
  • Identify agency specific cost principles implementation;
  • Connect the theory with application to budgeting and spending.

Facilitator Available

At the end of the program, a member of OSP’s team will be available for 30 minutes of to answer questions.

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NCURA Training: Non-Financial Research Compliance (June 15, 2010)

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NCURA Training: Critical Issues for the Department Administrator (March 23, 2010)

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NCURA Training: Managing Financial Requirement of Awards (January 26, 2010)

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NCURA Training: Subrecipient Monitoring: Assessing Risk (September 15, 2009)

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NCURA Training: F&A Rates for the Non-Accountant (June 9, 2009)

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NCURA Training: Cost Sharing: Why No Good Deed Goes Unpunished (March 10, 2009)

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NCURA Training: Audits and the Audit Process (January 2009)

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NCURA Training: Good Customer Service for Research Administrators: How to Support the Research Endeavor at Your Institution (September 9, 2008)

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NCURA Training: Complex Agreements (June 10, 2008)

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NCURA Training: Effective Proposal Development (March 11, 2008)

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NCURA Training: Managing Cost Issues (January 22, 2008)

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NCURA Training: A Survivor's Guide of Key Concepts and Principles (September 11, 2007)

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NCURA Training: Conflict of Interest: How to Spot and Manage It (June 12, 2007)

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NCURA Training: Effort Reporting (March 6, 2007)

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NCURA Training: Sponsored Projects Essentials (January 23, 2007)

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SP101/SP102 - Life Cycle of a Sponsored Research Grant Preaward and Postaward
March 6, 2014

Sign up via TXClass: https://utdirect.utexas.edu/txclass/index.WBX

NOTE:  You can attend either or both of the courses described below. You *MUST* sign up separately if you plan to attend both.

SP101 Life Cycle of a Sponsored Research Grant - Preaward

Date: March 6, 2014
Time: 9 - 10:15 a.m.
Location: NOA 5.318

Participants will learn about the services available from the Office of Sponsored Projects (OSP) which serves as the coordinating office for externally funded research projects submitted by The University of Texas at Austin. OSP assists faculty and professional research staff in their efforts to secure external funding for their research interests. This presentation will provide an overview of the grant award process and will include information and tips on using electronic research administration tools, budget development, and other pre-award issues. Related University policies and procedures will also be discussed. This class is open to everyone but is most appropriate for entry level research administrators.

SP102 Life Cycle of a Sponsored Research Grant - Postaward

Date: March 6, 2014
Time: 10:30 - 11:45 a.m.
Location: NOA 5.318

Participants will learn about the services available from Sponsored Projects Award Administration (SPAA), a section of the Office of Sponsored Projects (OSP). This presentation will provide an overview of grant account administration issues. Related University policies and procedures will also be discussed. This class is open to everyone but is most appropriate for entry level research administrators.

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SP110 Grants.gov Proposal Submission with Cayuse
March 18, 2014

Date:February 25, 2014
Time: 2:00 - 4:00 p.m.
Location: NOA 5.318

Date: March 18, 2014
Time: 2:00 - 4:00 p.m.
Location: NOA 5.318

Sign up via TXClass: https://utdirect.utexas.edu/txclass/index.WBX

Attend this free introductory course to learn how to use Cayuse424 to prepare proposals for Grants.gov submissions. OSP requires Cayuse424 for all Grants.gov opportunities supported by Cayuse https://research.utexas.edu/osp/grants-gov-submission/.

This course is open to everyone and is ideal for principal investigators, departmental staff, graduate students, postdoctoral fellows and others who are new to Cayuse and the Grants.gov submission process. It is also ideal for those who would like a refresher.

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Grants.gov Submission Instructions

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SP222 Conflict of Interest
August 9, 2012

Instructor: Holly Tieu, Senior Program Coordinator
Date: 
August 9, 2012
Time: 2 p.m.
Location: NOA 5.318
Cost: Free

The University of Texas at Austin will be updating its Objectivity in Research Policy and must implement changes by August 24, 2012. These changes will affect all Researchers at The University of Texas at Austin.

The Office of Research Support and Compliance is implementing Conflict of Interest changes at The University of Texas at Austin. For this session, the Office of Sponsored Projects is partnering with the Office of Research Support and Compliance to update the research community on how future business process will be affected by the change.

During this hour, you will:

  • Learn about the policy changes
  • Learn who is affected by the policy update
  • Learn about the new electronic system for disclosing potential Conflicts of Interest
  • Learn how submission processes in the Office of Sponsored Projects will be affected by the change

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Cayuse
Subawards in Cayuse 424 & Subawards.com - May 20, 2014

Cayuse 424 Webinars in May

The webinars include a long distance number, but it is not necessary to dial in if you have speakers connected to your computer. You will be unable to talk with attendees during these presentations, so we encourage you to listen through your computer.

Subawards in Cayuse 424 & Subawards.com

This webinar will cover how to prepare and import subawards in Cayuse 424. We will also discuss how to prepare and export subawards from Subawards.com. New users will find the information useful. This webinar is also open to those who are not currently Cayuse 424 customers but who have been asked to use Subawards.com by another institution.

Tuesday, May 20th @ 10:00AM Pacific Time (1:00PM Eastern Time):
https://www2.gotomeeting.com/register/406715450

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Proposal Writing
Write Winning Grant - July 12, 2013 at ACE 2.302

DATE
July 12, 2013

TIME
Check-In: 7:30 a.m.- 8:30 a.m.
Seminar: 8:30 a.m. - 4:30 p.m.

PLACE
POB (Formerly ACE) 2.302 – Avaya Auditorium

FEE
$25 - Staff
$25 - Students
$25 - Postdoctoral Fellows
$35 - Faculty

The Office of Sponsored Projects is sponsoring a seminar July 12, 2013 for faculty, professional research staff, postdoctoral fellows, graduate students, and research administrators interested in improving their submissions to the National Institutes of Health (NIH), National Science Foundation (NSF), and other potential funding agencies or interested in learning about the proposal process in general.

The seminar will be conducted by grant writing consultant John D. Robertson, Ph.D., an Associate Member of GrantWriters' Seminars and Workshops, LLC, an organization founded by academicians for academicians seeking research funding.

See the PDF Icon flyer for full details.

REGISTRATION

Sign up for SP 410 via TXClass: https://utdirect.utexas.edu/txclass/index.WBX

A confirmation email with request for payment will be sent to you after signing up via TXClass. Your registration will be complete when payment has been received.

For more information, contact Elena V. Mota by telephone (512)232-1419 or by e-mail (evmota@austin.utexas.edu)

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Write Winning Grants - October 30, 2009 at ACE 2.302

October 30, 2009
Registration: 8:00 a.m. 
Seminar: 8:30 a.m. - 4:30 p.m.
ACE 2.302 (AVAYA Auditorium)

The Office of Sponsored Projects is sponsoring a seminar October 30, 2009 for junior faculty, professional research staff, postdoctoral fellows, graduate students, and research administrators interested in improving their submissions to the National Institutes of Health (NIH), National Science Foundation (NSF), and other potential funding agencies or in learning about the proposal process in general. The seminar will be conducted by grant writing consultant David C. Morrison, Ph.D. Dr. Morrison is co-founder and member of Grant Writers' Seminars and Workshops, LLC, an organization founded by academicians for academicians seeking research funding. http://www.grantcentral.com

The Seminar: From Grant Writers' Seminars and Workshops, LLC:
This widely acclaimed seminar comprehensively addresses both practical and conceptual aspects that are important to the proposal-writing process. It is designed for faculty members and administrative staff who have had some exposure to writing grant applications, either through training/mentoring or personal experience. Emphasis is given to such things as idea development, identification of the most appropriate granting agency, how to write for reviewers, and tips and strategies that are of proven value in presenting an applicant's case to reviewers. Participants are taught to organize their presentations using a linear progression of logic, which leads reviewers through their applications. It is stressed that applicants are writing for two different audiences - the assigned reviewers, who have read the application in its entirety, and those who have read little, if anything, before the review meeting.

David C. Morrison
Dr. Morrison earned his Ph.D. from Yale in molecular biology and biophysics and was a postdoctoral research fellow at NIH and the Scripps Research Institute. He has been continuously funded since the early 1970s by NIH (including a ten-year MERIT award), foundations, and industry. He is a member of multiple national review panels and advisory groups and is a recipient of awards for teaching excellence and innovation.

Registration and Materials

For more information, contact Elena V. Mota by telephone (512)232-1419 or by e-mail (evmota@austin.utexas.edu)

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News and Events
Dear Colleague Letter on the Ebola Virus

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Data Sharing Expectations for NIMH-funded Clinical Trials

Notice Number: NOT-MH-14-015
Key Dates
Release Date: June 12, 2014
Related Announcements

Issued by
National Institutes of Health (NIH)

Purpdose

Widespread data sharing by research communities adds significant value to research and accelerates the pace of discovery.  The National Institute of Mental Health (NIMH) intends to establish a common informatics platform for exchanging data from clinical trials.  This database will be built on the infrastructure used for the National Database for Autism Research (http://ndar.nih.gov, NDAR) and will be called the National Database for Clinical Trials Related to Mental Illness (http://ndct.nimh.nih.gov, NDCT).

Clinical Trials are defined here as prospective biomedical or behavioral research studies of human participants that are designed to answer specific questions about biomedical (drugs or devices) or behavioral interventions.  Clinical trials are used to determine whether new biomedical or behavioral interventions are safe, efficacious, and effective.  Concerns have been raised about the number of clinical trials that do not publish results in a timely fashion and on missing trials that never publish their results.  Such gaps in the literature may prevent clinical decisions from being made on all of the evidence and can result in unnecessary duplication of effort.  For these reasons, NIMH wants to make data from clinical trials easily available to the research community.  This effort to make the data readily available is consistent with recent Office of Management and Budget and Office of Science and Technology Policy efforts to expand access to data generated using federal funds.

Awards made in response to RFA-MH-15-300RFA-MH-15-310RFA-MH-15-320RFA-MH-15-325RFA-MH-15-330RFA-MH-15-340, and PAR-14-107 support clinical trials research.  Awardees from these funding opportunity announcements (FOAs) who are collecting subject level data are strongly encouraged to deposit those data into NDCT.  NIMH also supports clinical trials under a few other FOAs related to specific diseases or conditions.  New clinical trials proposed via those FOAs are also strongly encouraged to deposit data into NDCT.

For clinical trials related to services research, where the primary outcomes often have to do with a health care system level intervention, NDCT will also accept relevant data and will make those results available using the Data from Papers feature that is currently available in NDAR.  Applicants submitting clinical studies in response to PAR-14-165 are also strongly encouraged to submit their data to NDCT.

In order to deposit data, researchers are expected to:

A cost model for data sharing is available at https://ndct.nimh.nih.gov/preplanning/budget.  Researchers should use that model when preparing budgets for applications submitted to NIMH.  Researchers who already have NIMH awards that support a clinical trial should consult with their program officer about the possibility for an administrative supplement (PA-14-077) to cover the costs of getting data ready for NDCT.

NIMH will work with funded investigators to determine the schedule for depositing data into NDCT and sharing those data with the research community as appropriate.  When possible, NIMH will expect data to be deposited close to the time it is collected.  Generally, this will mean that raw data are expected to be deposited every six months.  In cases where data deposition every six months will be an undue burden to the investigator, NDCT will allow investigators to submit a clean data set after the final data lock.  NIMH understands that for some clinical trials data received prior to the final data lock, the utility of that data may be very limited.

Depositing raw data into NDCT is a separate step from sharing those data with the research community.  Because of the nature of clinical trials, it is unlikely the data will be released to the research community until after the award is complete.

NIMH understands that many of these trials will utilize a design in which the investigators are blinded to assignment and outcome.  NDCT staff will ensure unmasked data deposited in the NDCT will not be released prior to the completion of the study to the extent permitted by law and applicable U.S. Department of Health and Human Services and National Institutes of Health policies.

Clinical researchers who are funded by NIMH are strongly encouraged to share their data via this new infrastructure, and to use this national resource to advance their projects.  This encouragement is extended to all investigators who have clinical trials data related to mental illness, regardless of the source of support for their research.

Researchers at institutions with a Federal Wide Assurance will be able to gain access to NDCT data by submitting a data access request in accord with applicable NDCT policies (see http://ndct.nimh.nih.gov/querying/).

Researchers with technical questions or suggestions should address them to ndcthelp@mail.nih.gov.  This policy is effective upon publication of this Notice. .

Inquiries

Direct all inquiries to:

Gregory K. Farber, Ph. D.
National Institute of Mental Health (NIMH)
Telephone:  301-435-0778
Email: farberg@mail.nih.gov

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Dear Colleague Letter: Career-Life Balance (CLB) Initiative

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NIH Salary Cap Update

Additionally, the Cancer Prevention and Research Institute of Texas (CPRIT) has a provision limiting (capping) the direct salary an individual may receive under a CPRIT grant. The current rate is $200,000 based on 100% effort.

Faculty with NIH or CPRIT funding should request consideration of coverage for the portion of salary over the respective caps by 5:00 PM on Friday, April 4, 2014. Requests should be made on the following form and submitted to:

Jason Richter, Associate Director
Office of Sponsored Projects
oa.jrichter@austin.utexas.edu

The University support is intended to cover summer salary for faculty only during the period of time they are appointed to an NIH or CPRIT funded account. Should circumstances change that results in a reduction of an appointment to an NIH or CPRIT funded account subsequent to a request and approval for coverage, the Principal Investigator is responsible for making the corresponding reductions to the appointment related to the institutional coverage.

Should circumstances change that results in an increase of their appointment to an NIH or CPRIT funded account subsequent to a request and approval for coverage, the Principal Investigator is responsible for making an additional request for coverage. The additional request is not guaranteed and will be considered based on available institutional funds.

Should you have questions regarding this process, feel free to contact effort@austin.utexas.edu.

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Tuition Reduction Benefit (TRB) Special Handling

The Tuition Reduction Benefit (TRB) requires special handling for students not employed by the University (employed by a third party such as a corporation, foundation, etc.), but with tuition paid from a sponsored project. To be eligible for this special handling provision of TRB from a sponsored project, the student must perform duties necessary to the scope of work of the sponsored program funding tuition.

Follow the process below for individuals who are not employed by the University as a Graduate Resesarch Assistant, Teaching Assistant, or Assistant Instructor:

  1. Department processes tuition under the TRB process using an SS3 on a 26 account
  2. Ignore any warnings about missing assignment on the titles GRA/TA/AI
  3. On the 12th and 20th class day, the student and the SS3 creator will receive email notices that tuition payment will be removed if an assignment to GRA/TA/AI does not exist
  4. When the 1st notice is received, notify SPAA (Jason Richter, oa.jrichter@austin.utexas.edu) that the student needs to continue to receive the tuition payment. The following should be provided:
    1. The SS3 document ID
    2. The 26 account number to which the tuition is being directed
    3. The EID of the affected student
    4. An explanation as to why the student does not carry a GRA, TA or AI assignment on campus
    5. The work requirements of the student(s) in order to receive the tuition remission

The department may also notify SPAA at Step 1, when the SS3 is created. This will not prevent the notices from being sent on the 12th and 20th class day, but will simply allow for advance notification.

Once the above information is provided and the appropriate justification has been received, SPAA will work with Student Accounts Receivable to ensure tuition coverage remains as processed.

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Sequestration Kiosk

Excerpt from the Office of Management and Budget (OMB) Report to the Congress dated March 1, 2013:

In August 2011, as part of the Budget Control Act of2011 (BCA), bipartisan majorities in both the House ofRepresentatives and Senate voted for sequestration as a mechanism to compel the Congress to act on deficit reduction. The threat of destructive across-the-board cuts under the BCA was intended to drive both sides to compromise. Yet, a year and a half has passed, and the Congress still has failed to enact balanced deficit reduction legislation that avoids sequestration.

As a result of the Congress's failure to act, the law requires the President to issue a sequestration order today canceling $85 billion in budgetary resources across the Federal Government for FY 2013. Specifically, OMB calculates that, over the course of the fiscal year, the sequestration requires a 7.8 percent reduction in non-exempt defense discretionary funding and a 5.0 percent reduction in non-exempt nondefense discretionary funding. The sequestration also requires reductions of 2.0 percent to Medicare, 5.1 percent to other non-exempt nondefense mandatory programs, and 7.9 percent to non-exempt defense mandatory programs.

As agencies are restructuring their budgets, they are issuing guidance to the research community. The Office of Sponsored Projects will post pertinent notices on this site pertaining to the sequestration. Questions may be directed to osp@austin.utexas.edu.

Recent Updates

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Regional Foundation Library: Free Workshops

http://calendar.utexas.edu/event/free_grants_to_individuals_workshop#.UxiZ-o2ppS8

Every Thursday, the Regional Foundation Library holds a free workshop to help individuals obtain grant funding. Look for help with tuition, study abroad, research and artistic projects. This event is held at the Regional Foundation Library, located on the second floor of UT's Community Engagement Center. Have questions? Email ellenml@austin.utexas.edu.

Community Engagement Center (CEC), 2nd floor 1009 E. 11th St., Austin, TX 78702
Upcoming workshops (selected – more dates through January 29, 2015):

Thursday, March 13 at 3 – 4 p.m.
Thursday, March 20 at 3 – 4 p.m.
Thursday, March 27 at 3 – 4 p.m.
Thursday, April 3 at 3 – 4 p.m.
Thursday, April 10 at 3 – 4 p.m.
Thursday, April 17 at 3 – 4 p.m.
Thursday, April 24 at 3 – 4 p.m.
Thursday, May 1 at 3 – 4 p.m.
Thursday, May 8 at 3 – 4 p.m.

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Demystifying Welch Foundation Awards - May 21, 2014

Where: NOA 5.318
When: May 21, 2014
Time: 10 - 11:30 a.m.
Cost: Free

Sign up via TXClass for SP103

Description

The Welch Foundation is the largest private, non-profit funder of research at UT-Austin, supporting over 70 PIs in 17 departments.  The terms and conditions for their regular research awards are quite unique, and present a genuine challenge for both departmental administrators and staff in the Office of Sponsored Projects.

This presentation is geared toward individuals in the research community interested in learning more about the administrative requirements of Welch Foundation grants.  Throughout the year, the Welch Foundation sets important deadlines, reporting due dates, and other events vital to an award’s success. This class will provide both the pre-award and post-award perspective so participants can understand the annual lifecycle of a Welch award.

Topics of discussion will include:

  • Elements of proposal guidelines,
  • Allowable costs, and
  • Reporting requirements.

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UT Research Cyberinfrastructure: Data management and computing resources available at UT Austin - May 5, 2014

Where: Avaya Auditorium (POB 2.302)
When: Monday, May 5, 2014
Time: 10 - 11 a.m.
Cost: Free

Open to all members of the research community at The University of Texas at Austin, including Principal Investigators, Co-Investigators, grant managers, research project managers, postdoctoral fellows, GRAs and significant personnel.

Description

At the University of Texas at Austin, faculty, researchers, and students across all disciplines are engaged in research projects that use, gather, and/or create data. Throughout the research life cycle, as data grows in size and complexity, so does the infrastructure needed to support data.

UT System has invested in superior cyberinfrastructure – surpassing that of peer institutions – to help give UT faculty and students a research advantage. The UT Research Cyberinfrastructure (UTRC) combines advanced computing from the Texas Advanced Computing Center (TACC), high bandwidth network connectivity offered through UTSysNet at 10 Gbps among all UT system institutions, and large data storage offered through the UT Data Repository.

During a one hour session, representatives from UT System, TACC, and UT Libraries will provide information about the UTRC components, and additional services for data management that are offered at UT Austin.

Themes and available resources that will be discussed include:

  • Advanced computing offered through Lonestar, a TACC HPC resource
  • Storage options available for the UT Austin community (including 5TB free storage)
  • High bandwidth connectivity for UT System schools
  • Preservation and access options for your data collections

To RSVP for this event: https://docs.google.com/forms/d/1xmhidUCWM2dwLtXVKN3DljNI679IqQ1OxvwqdzPSTrs/viewform

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US Army Research Office Talk: "Social & Behavioral Science Research Opportunities with the Army Research Office - March 18, 2014

Date: Tuesday, March 18, 2014
Time: 1:00 – 2:30 p.m.
Place: Avaya Auditorium (POB 2.302 – formerly ACE Building)
Cost: Free

To attend, RSVP to Andrew Ehrhardt at andrewehrhardt@austin.utexas.edu

Lisa Troyer of the U.S. Army Research Office (ARO) will be giving a talk entitled "Social & Behavioral Science Research Opportunities with the Army Research Office". This informal discussion will provide an overview of ARO’s funding programs in social and behavioral sciences, as well as information on how researchers can work with ARO in the future.

Lisa Troyer is a social scientist at ARO assisting the U.S. Army in developing its basic research program in the social and behavioral sciences. In this capacity, she serves as the Army’s point-of-contact for the Department of Defense’s Minerva Initiative aimed at assisting the government in learning from and supporting the work of social and behavioral scientists.PDF IconMore information on ARO programs (PDF) and on Dr. Troyer's background (PDF).

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Dispelling SBIR/STTR Funding Myths and Misconceptions for University-Based Innovations - March 18, 2014

Free to members of The University of Texas at Austin’s research community

Date: March 18, 2014
Time: Noon - 1 p.m.

View the webinar at one of two main campus locations:

  1. NOA 5.318
  2. POB 2.402

Or, view the webinar at the Pickle Research campus location: WPR 1.622a

Sign up for your preferred SP 480 section via TXClass

For more information, download the class information flyer (PDF).

Sponsored by the Office of the Vice President for Research

The Small Business Innovation Research and Small Business Technology Transfer programs can be critical and significant sources of funding for university innovations and start-ups. But these programs are widely misunderstood in the context of academic research and spinouts based on that research. Numerous misconceptions and errors lead to high rates of rejection in grant applications, and many applications are never even made because the rules and regulations regarding eligibility are misunderstood.

Yet for those who do understand it and handle their applications properly, the program clearly works -- nearly $2 billion in funding is awarded each year, and many companies and jobs have been created using critical SBIR/STTR funds. For university researchers, start-up founders and TTO staff, many myths and misconceptions persist regarding how to apply, who can apply, what technologies are eligible, and how funds are awarded. That’s why Technology Transfer Tactics’ Distance Learning Division has scheduled this can’t miss webinar.

We’ve secured SBIR/STTR funding consultant and former NIH scientific review officer Geoffrey White, PhD, to identify and dispel the common -- and some not so common -- misunderstandings surrounding these two highly competitive funding programs. He will focus specifically on the NIH, NSF and DoD programs and consult with attendees on:

  • Common misconceptions regarding the application criteria for SBIR/STTR funding within:
    • The NIH
    • The NSF
    • The DoD
  • The confusion about the differences between STTR and SBIR funding
  • Requirements for Phase I, II and III funding for each program
    • navigating commercialization benchmarks
  • Clarifying eligibility requirements including:
    • Company size
    • Limits on VC participation
    • Research institution involvement
    • Education level of applicants
    • Ownership and control of company
    • Demographics that have an “edge” over the competition
    • Company control/use of research facility
    • What makes a project “unfundable”
    • Company’s physical presence (virtual companies not allowed)
    • Principal Investigator role/effort/employment
  • Misconceptions regarding application submission:
    • Agreement governing intellectual property
    • Budget
    • Inclusion of preliminary data and experimental detail
    • Market Analysis
    • Science-heavy submissions or layman’s terms: which one wins?
  • And much more…

Your Expert Presenter

Geoffrey White, PhD, President, Discovery Consulting, LLC. Mr. White’s clients have raised over $90 million dollars in non-dilutive grant funding since 2008, including four perfect scores from the NIH. In preparation for starting Discovery Consulting, he spent one year as a Scientific Review Officer (SRO) at the NIH, where he led Study Sections that reviewed SBIR/STTR and R01 grant applications. For eight years prior to his work as an SRO, he served as an ad hoc and then permanent Study Section member for the review of SBIR/STTR and R01 grant applications. Mr. White has twenty years of experience as a research and development scientist and executive in the biotech industry, having developed techniques and programs that led to over 10 new drug INDs and numerous products. He started a medical treatment software company (CBT4CBT), having obtained the rights from Yale University. CBT4CBT was developed using numerous R01 proposals from the NIH. Mr. White is also on the management team of a cancer research company (Canget BioTekpharma, LLC), which recently received a fast-track SBIR for $2.2 million from the NIH.

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Pivot Training - March 17, 2014

The Office of the Vice President for Research is sponsoring a workshop especially designed for grant administrators, for the funding opportunity database PIVOT.

In this session you will learn how to find and manage funding opportunities that are specific to your area of research, how to add internal notes, curate funding opportunity lists, export and edit profiles, and many more features to help you disseminate information to researchers in your area in the most efficient way possible. Space is limited, so sign up soon!

Presented by: Jason High, Senior Training & Consulting Partner, ProQuest

Date and Time: Monday, March 17, 2014, 1:15 – 2:15pm

Place: FAC 328

How: Register via TXClass, course number: SP 802

For more information contact Liza Scarborough: liza@austin.utexas.edu or 512-471-2877 or visit our PIVOT web-site: https://research.utexas.edu/find-funding/scival-funding-services/.

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Big Data Analytics Workshop for UT Systems - February 25, 2014

February 25, 2014 in Austin, TX
AT&T Conference Center 

On Tuesday, February 25, from 12:30 p.m. to 4 p.m. at the AT&T Conference Center in Austin, there will be a workshop to better understand how you can leverage the existing UT Splunk license and Hunk analytics to analyze data that resides in Hadoop environments. We will start the session with an overview of core Splunk and lunch.

Splunk's core capability to index, search and analyze data is very applicable to use cases beyond IT Security. Research teams are working to mine big data sets with technologies like Hadoop . However, traditional analytics tools aren't designed for the diversity and size of these big data sets. Exporting data sets can be a challenge since they can be too large to move out of Hadoop to in-memory analytics stores. Splunk's core capability and purpose built "Hunk" application enables organizations to detect patterns and find anomalies across terabytes or petabytes of raw data in Hadoop without specialized skill sets, fixed schemas or months of development. Using Hunk, you can experience dramatic improvements in the speed and simplicity of getting insights from big data in Hadoop.

Splunk's Hunk could be leveraged in various research fields, for example:

  • Detecting anomalies in large volumes of images
  • Detecting information security anomalies
  • Detecting statistical anomalies in data
  • Fraud detection in business data
  • Risk modeling
  • Consumer preference analysis
  • Logistical analysis
  • Analysis of patient medical devices
  • Processing genome data

Agenda:

12:30 p.m. - Introductions

  • Overview of Splunk at UT Austin
  • Splunk Enterprise 101 and Demo

2:00 p.m. - Splunk on Hadoop - Hunk 101 and Demo

  • Open Discussion and Q&A

4:00 p.m. - Close

Seating is limited to 50 participants - Register today!

http://live.splunk.com/BigDataWorkshopAustinFebruary2014?elq=
0570de390d614a108e14b0952c057c1d&elqCampaignId=

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Responsible Conduct of Research - January 10, 2014

Date: Friday, January 10, 2014
Time: 7:30 a.m. – 5 p.m.
Location: Peter O’Donnell Jr. Building (POB) 2.302, Avaya Auditorium
Cost: $0.00
Open To: Undergraduate Students, Graduate Students, Postdoctoral Fellows, Faculty, and others involved in research
Registration: RR100 via TXClass

Certification

A certificate of completion will only be issued to trainees who sign in for and attend both the morning and afternoon sessions of the seminar. No exceptions will be made.

Purpose

Responsible Conduct of Research (RCR) training is part of an effort by the University of Texas at Austin to provide undergraduate and graduate students, postdoctoral fellows, and faculty who require the training with superior educational opportunities for professional growth. This training has been developed to increase your awareness of ethical issues that may occur while conducting research. At the end of this training, you will have acquired skills that will help you identify ethical dilemmas and resources available to you to help you.

Topics

  • Social Responsibilities of the Researcher
  • Research Misconduct / Conflict of Interest
  • Human Subjects
  • Animal Subjects
  • Financial Management / Collaboration
  • Peer Review
  • Publication / Authorship
  • Mentorship
  • Data Management
Morning Session
Time Activity Speaker
7:30 a.m. – 8:00 a.m. Sign-In
8:00 a.m. – 8:15 a.m. Welcome and Introduction Elena V. Mota, BA
Program Coordinator
Office of Sponsored Projects
8:15 a.m. – 8:45 a.m. Social Responsibilities of the Researcher To Be Named
8:45 a.m. – 9:15 a.m. Research Misconduct Robert A. Peterson, PhD
Associate Vice President for Research
Office of the Vice President for Research
9:15 a.m. – 10:00 a.m. Conflict of Interest Holly Tieu, BA
Senior Program Coordinator
Office of Research Support and Compliance
10:00 a.m. – 10:15 a.m. Break
10:15 a.m. – 11:00 a.m. Human Subjects Abigail E. Cameron, MA
IRB Senior Program Coordinator
Office of Research Support and Compliance
11:00 a.m. – 11:45 a.m. Mentorship Mary Steinhardt.EDD
Faculty Ombudsperson
Professor
Department of Kinesiology and Health Education
11:45 a.m. – 12:45 p.m. Lunch *not provided*
Afternoon Session
Time Activity Speaker
12:45 p.m. – 1:00 p.m. Sign-In  
1:00 p.m. – 1:45 p.m. Peer Review To Be Named
1:45 p.m. – 2:30 p.m. Publication/Authorship Jennifer Lyon, PhD
Director, Strategic Research Initiatives
College of Natural Sciences
2:30 p.m – 2:45 p.m. Break
2:45 p.m. – 3:30 p.m. Financial Mangement / Collaboration  Susan W. Sedwick, PhD
Associate Vice President for Research and Director, Office of Sponsored Projects
3:30 p.m. – 4:15 p.m. Animal Subjects Glen Otto, DVM
Director
Animal Resources Center
4:15 p.m. – 5:00 p.m. Data Management Colleen E. Lyon, MLS
Digital Repository Librarian
University of Texas Libraries

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2013-2014 Research Welcome - October 15, 2013

Date: October 15, 2013
Time: 9:00 – 11:00 a.m.
Location: NOA 4.106

The Office of Sponsored Projects (OSP) welcomes you to the university and looks forward to helping you achieve your research goals. I would like to extend an invitation to attend OSP’s Research Welcome.

Come enjoy refreshments as you learn about the university’s research support system and as you network with other new faculty and with your campus research partners.

The following special guests will be available to answer your questions:

  • Bill Catlett, JD, Director
    Office of Industry Engagement
  • Wayne Patterson, PhD, Associate Vice President for Research and Director
    Office of Reseach Support
  • Lori Roalson, PhD, Assistant Director
    Office of Research Support and Compliance
  • Glen Otto, DVM, Director
    Animal Resources Center
  • Dennis Nolan, MPH, MS,  Assistant Director, Biological and Lab Safety
    Environmental Health and Safety

Your research and scholarship is vital to the university’s mission and to the transformation of society through discovery. I look forward to meeting you and to working with you as you embark on your research career at The University of Texas at Austin.

Let us know if we can plan on seeing you on the 15th by emailing us at OSP@austin.utexas.edu.

Downloadable PDF Announcement (PDF)

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NIH: New Paper-Based Forms/Instructions and New SF424 (R&R) Guide

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AAAS Survey

The Ethics and Human Rights Working Group of the AAAS Science and Human Rights Coalition and the AAAS Program on Scientific Responsibility, Human Rights and Law invite scientists and engineers to complete a brief questionnaire aimed at identifying how they view their responsibilities. The questionnaire is at http://svy.mk/17dcvM6 Queries about the questionnaire can be directed to Mark Frankel at mfrankel@aaas.org.

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Attention NSF Awardees: Stop submitting project reports on FastLane starting February 1, 2013

As part of its outreach effort, NSF has been emailing investigators about its transition from Fastlane to Research.gov for annual, final, and interim project reporting.

NSF is continuing its outreach and has scheduled a webinar on March 8, 2013: "Webinar: Project Reports on Research.gov: What's In It for Me?"

See below for important information about the transition and to learn how to register for the webinar.

The National Science Foundation (NSF) is transitioning annual, final, and interim project reporting from FastLane to Research.gov. NSF is committed to continuing to work with the research community and NSF awardees on achieving a smooth transition.

What do I Need to Know Now?

Principal Investigators (PIs) and co-PIs must stop submitting new project reports in FastLane starting on February 1, 2013. On March 18, 2013, NSF will transfer its current project reporting service from FastLane to Research.gov. You should pay particular attention to your reports that are currently in progress and reports previously submitted and returned by your NSF Program Officer.

Project reports that are in progress as well as those reports that are returned by NSF Program Officers should be revised and resubmitted prior to February 1. To assist the research community with this transition, the overdue dates have been extended for all project reports originally scheduled to become overdue between January 31 and April 30, 2013. Starting March 18, 2013, you can use Research.gov to submit project reports.

NOTE: If you are in the Project Report Pilot, this message does not apply to you.

Where Can I Find Out More?

For more information about the transition of annual, final, and interim project reporting to Research.gov, visit the Project Report Informational Page. http://www.research.gov/research-portal/appmanager/base/desktop?_nfpb=true&_
pageLabel=research_node_display&_nodePath=/researchGov/Service/Desktop/
PublicOutcomesReport.html
 Information available on the site includes such documents as the NSF Project Report Template, which allows PIs and Co-PIs to plan for their final, annual, and interim project reporting requirements offline. For additional information on how to prepare and submit a project report in Research.gov, also see Research.gov Online Help. http://www.research.gov/common/robohelp/public/WebHelp/Research.htm
#Welcome_to_the_Research_gov_Help_System.htm

Research.gov Events

Learn more about Research.gov by attending an event. Events are listed on the Research.gov Events page: https://www.research.gov/research-portal/appmanager
/base/desktop;jsessionid=gRGwRCXF2vCyCRzC5VPVMv8ydpNH63LdcV0JDpQRT18TJlXz2L5P!-1293218200!688668045?_nfpb=true&_windowLabel=eventSummary_1_1&_urlType=
action&eventSummary_1_1_action=viewAllEvents

For technical assistance, contact the Research.gov Help Desk, 7 AM - 9 PM Eastern Time, Monday through Friday (except for federal holidays):

Email the Help Desk at: rgov@nsf.gov
Call the Help Desk at 1-800-381-1532

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NIST Summer Undergraduate Research Fellowship (SURF)

Full details for the program can be found at http://www.nist.gov/mml/mml_surf.cfm.

All proposals must be submitted as a single application from the University through either a paper submission or Grants.gov and are due by 4 PM on Wednesday, February 15. To accommodate other proposal deadlines that week, individual proposals must be processed through OSP by 5 PM on Wednesday, February 13.

OSP would appreciate your assistance. Send this email to your faculty who might have students interested in applying for a SURF. Students must be undergraduates at a U.S. university or college with a scientific major, have a G.P.A. of 3.0 or better (recommended), U.S. citizens or permanent residents, and are considering pursuing a graduate degree (M.S. or Ph.D.). Students with physics, material science, chemistry, applied mathematics, computer science, or engineering majors are always encouraged to apply. There may be research opportunities for students with other majors.

Students interested in applying must work with a faculty member who will submit the Proposal Review Form (PRF) through the Research Management System (RMS) (https://utdirect.utexas.edu/rms/) along with copies of the student’s application packet (see guidelines for all information requested). The letters of recommendation to be included should contain information that helps the review committee make an informed decision about the student, such as why the student wants to participate in the SURF program in Gaithersburg, Maryland (or Boulder, Colorado) and what areas of NIST research interest the student. Students must have health insurance either through their family or as individuals so they must include a statement to that effect in their letter of intent. Note: OSP will complete the Grants.gov forms for submission.

Note that there are two NIST sites: 1) Gaithersburg, Maryland; and 2) Boulder, Colorado. Each site requires a distinctly different application. Students are encouraged to review research opportunities at both sites and select the most appropriate.

An application for one SURF program does not constitute an application for the other; thus, students need to ensure they are clear on the application to which program they are applying. If students want to apply to both, they can. In that instance, two distinct applications are required.

If students or faculty have any questions, email c_frazier@austin.utexas.edu.

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FDP - NIH Announces Revised Forms & Review of Data for FY 12 Reports

NIH has announced the availability of newly revised forms and instructions used to submit interim and final progress reports, and other post-award documents associated the monitoring, oversight, and closeout of an award.

Also announced: As NIH’s fiscal year comes to a close on September 30, 2012, NIH encourages grantee officials to verify the accuracy of the FY2012 award information reflected in NIH systems to ensure the most complete and accurate information is reflected in FY12 reports. Any corrections to the data must be received by 5:00 PM EST Thursday, October 4, 2012 to be reflected in NIH reports.

See the NIH Guide notices below for more complete information.

  • Revised Pre- and Post-Award Forms and Instructions Available
    (NOT-OD-12-152) National Institutes of Health
  • Review of Grants Information for Fiscal Year 2012
    (NOT-OD-12-155) National Institutes of Health

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Changes to the NIH Public Access Policy and the Implications to Awards: Webinar - January 15, 2013

Notice Number:NOT-OD-13-016

http://grants.nih.gov/grants/guide/notice-files/NOT-OD-13-016.html

Purpose

Since 2008, compliance with the NIH Public Access Policy has been a statutory requirement and a term and condition of all grant awards and cooperative agreements. The NIH recently announced Upcoming Changes to Public Access Policy Reporting Requirements and Related NIH Efforts to Enhance Compliance (NOT-OD-12-160). As early as Spring 2013, the NIH will hold processing of non-competing continuation awards if publications arising from grant awards are not in compliance with the Public Access Policy. In conjunction with these changes, the NIH has released new tools and enhancements that make it easier for investigators report compliance information, and for investigators and institutions to track compliance.

The NIH is offering a webinar to help grantee institutions better understand these changes. It will:

  • Describe the policy change
  • Provide an overview of My NCBI, a tool investigators use to track and report compliance
  • Describe the Public Access Compliance Monitor, a web based tool institutions can use to track public access compliance
  • Advise participants on where to find additional resources and training materials
Ready to learn more?

Date: Tuesday, January 15, 2013 – Live Broadcast

Time: 12:30pm-2:00pm EST

Registration Required

Who should participate?

This webinar is designed for Compliance Officials at grantee institutions responsible for adhering to the NIH Public Access Policy. Though invited to attend, the focus is not for authors or investigators.

Space is Limited!

Interested attendees should register early. To maximize participation and improve communication within our grantee institutions, NIH strongly encourages institutions to promote classroom style viewing whereby groups of viewers can participate via one log-in.

This webinar will be archived for later viewing! A recording will be accessible 3-5 business days after the webinar on the event page. Additional NIH webinar opportunities may be found on the OER Webinar home page.

Logistics:
  • Reserve your webinar space at https://www3.gotomeeting.com/register/491218022.
  • After registering, you will receive a confirmation email containing a unique log-in number and additional information about joining the webinar.
  • System Requirements:
    • PC-based attendees: Windows® 7, Vista, XP or 2003 Server
    • Macintosh-based attendees: Mac OS® X 10.5 or newer
  • The GoToWebinar Audio Checklist provides tips for using your computer's microphone and speakers.
Inquiries

GoToWebinar registration questions? Email: extramuralnexus@mail.nih.gov

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NIH Multi-Project Applications: Webinar - December 13, 2012

Notice Number: NOT-OD-13-011

http://grants.nih.gov/grants/guide/notice-files/NOT-OD-13-011.html

Purpose

NIH has begun to roll out a new system for electronic submission of multi-project applications. A handful of funding opportunity announcements (FOAs) are in the process of being published as part of the system pilot that will require electronic submission of multi-project applications. These FOAs will be listed on the multi-project application electronic submission transition timeline as they are published. See Guide Notice NOT-OD-12-161 for more information on the transition.

Ready to learn more?

NIH is offering a webinar designed to provide an orientation to ASSIST (Application Submission System & Interface for Submission Tracking) for anyone considering applying to any of the pilot FOAs.

Date: Thursday, December 13, 2012 – Live Broadcast Time: 1:00 pm-3:00 pm EST

Registration Required!

Electronic Research Administration (eRA) experts will demonstrate how applicants access ASSIST; set up their application; navigate the system; set access controls to allow people to work concurrently on the application; run a check against NIH and Grants.gov business rules to find errors before submission; and view an application image before submitting.

NIH will offer additional live webinars in the summer/fall of 2013 as more FOAs are published that require electronic submission of multi-project applications.

Who should participate?

This webinar is designed for those who will be working on multi-project applications to the pilot FOAs.

Space is limited! Interested attendees should register early. To maximize participation and improve communication within our grantee institutions, NIH strongly encourages institutions to promote classroom style viewing whereby groups of viewers can participate via one log-in.

This webinar will be archived for later viewing! A recording will be accessible 3-5 business days following the event on the OER Webinar home page (under “Recent Webinars”).

Logistics:
  • Reserve your webinar space at https://www3.gotomeeting.com/register/423025166.
  • After registering, you will receive a confirmation email containing a unique log-in number and additional information about joining the webinar.
  • System Requirements:
    • PC-based attendees: Windows® 7, Vista, XP or 2003 Server
    • Macintosh-based attendees: Mac OS® X 10.5 or newer
    • The GoToWebinar Audio Checklist provides tips for using your computer's microphone and speakers.

Inquiries

GoToWebinar registration questions? Email: extramuralnexus@mail.nih.gov

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IT Service Interruptions March 12, 2011

Some IT services will experience downtime during the weekend as ITS Systems staff complete the move to the new data center. The published range for outages on Saturday, March 12 is 7 a.m. to 9 p.m., however, most sources expect it to be far shorter, perhaps only a few hours. Additionally, there will be a routine maintenance outage overnight on Sunday, March 13, 1 to 2 a.m.

The following services used by Research IT will be affected by this outage:

  • UT Direct hosted applications (RMS, ECS, OSPARRA)
  • PDF Generator
  • Mainframe Printing
  • Document Upload (Tamino)
  • IQ has given us a much wider window for their potential downtime. They expect their outage to begin Friday, March 11, 2011 at 5:00 p.m. and estimate it to end Tuesday, March 15, 2011 at 8 a.m. All IQ services will be unavailable during this time.

More information about the move can be found on the ITS website: http://www.utexas.edu/its/udc/move.php.

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OSP Open House

Join the Office of Sponsored Projects and The Office of Industry Engagement to celebrate another successful year in research.

We are proud to unveil OSP’s, SPAA’s and OIE’s new accommodations. Come to NOA 5.300 to see OSP’s and OIE’s new home and to NOA 4.300 to see SPAA’s new home. Get reacquainted with our staff and meet new staff as you visit both suites.

Light refreshments will be served on both floors

Date: Wednesday, May 18, 2011
Time: 3 – 4:30 p.m.
Location: NOA 4.300 and 5.300

We look forward to seeing you!

Downloadable PDF Announcement (PDF)

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Message from President Powers

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Ethical Research Awareness Day

The Research Policy Committee is presenting an Ethical Research Awareness Day on Wednesday, September 29. A two-hour program will include: an introduction to the Faculty Council-endorsed Ethical Research Standards, a discussion of ethical research from a variety of perspectives, and an examination of the consequences of scientific misconduct for the academic community.

Date: September 29, 2010
Time:  10 a.m. – noon
Where:  Texas Union Eastwoods Room (UNB 2.102)

Light refreshments will be served.

See the event program (Word) for more details regarding this event.

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FAR/DFAR Matrix

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The Microsoft Word Viewer is available for viewing .doc files.
The PowerPoint Viewer is available for viewing .ppt files.
The Adobe Acrobat Reader is available for viewing .pdf files.