Limited Submission FAQs

What is a “limited submission” opportunity?

Limited submissions are funding opportunities for which The University of Texas at Austin (UT) can submit only a limited number of proposals, as defined by the sponsor. For these awards, the Office of the Vice President for Research (VPR) runs an internal completion to select UT’s candidate or candidates.  The overall objective of this process is to make UT as competitive as possible in these external competitions.

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Where can I find a list of funding opportunities that are limited submissions?

The VPR maintains a list of limited submissions opportunities, including their internal competition deadlines, on our website. Names of selected candidates and of UT PIs who have previously won the award can be viewed on this site as well (UTEID login required).

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I just found an opportunity I want to apply for. How can I tell whether this is a limited submission opportunity?

Check the request for proposals (RFP) or other sponsor guidelines for any mention of organizational or institutional limits. If you are still unsure or want confirmation, contact the Program Administrator.

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I just found an opportunity I want to apply for. The RFP says an academic institution can submit only one proposal, but I don’t see this opportunity on the VPR’s Limited Submissions list. What do I do?

If you would like to submit to a limited submission opportunity that isn’t already on our website, please contact the Program Administrator. If there is enough time, an internal competition will be announced; if not, available submission slots may be awarded on a “first to notify” basis.

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What happens if no one submits to an internal competition?

In the case that no internal applications are received prior to the internal competition deadline, the internal competition will show “No Applications Received” in the Nominees Selected to Advance Column (available with UTEID and password) of the Limited Submission Programs page. In those cases, the VPR may allow an interested participant to move forward without the full internal review process on a “first to notify” basis. Contact the Program Administrator if you are interested in submitting a proposal to a competition that shows “No Applications Received.”

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How do I know if I can apply to the competition?

Any researcher who is eligible for PI status at UT may apply to any internal competition, provided he or she meets the sponsor requirements for that opportunity.

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Are emeritus faculty eligible to apply?

Emeritus faculty may apply to the internal competitions if they are eligible for PI status.

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I was selected as UT’s nominee to submit a proposal to the sponsor. What if I am unable/decide not to submit after all?

The limited submission process is a competitive process. A nominee is selected over other competing candidates with the expectation that the nominee will submit a full proposal to the sponsor. If for some reason, the nominee is unable to submit, the Program Administrator should be notified as soon as possible so that we may offer nomination to another researcher.

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Will I get feedback on my application?

In most instances, reviewers provide written feedback as part of their evaluation of internal competition applications. VPR will provide the feedback received about each application to its author after the internal competition has ended. Reviewers’ identities will always be anonymous.

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How can I be notified of limited submission opportunities and deadlines?

To receive email announcements whenever a new internal competition is launched, subscribe to our Limited Submission mailing list. The VPR office runs approximately 60 internal competitions each year, so you will receive approximately 60 emails/year once subscribed to this list.

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My dean’s office is requesting additional documents or an earlier deadline for a limited submission. Do I follow the VPR or my college’s deadline?

You follow both deadlines. Colleges/Schools/Units are permitted to establish their own level of review for certain competitions; check with your Unit director, department chair or Dean’s office to ensure that deadlines at that level of review are met ahead of the VPR deadline.

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Can you send me an example of a successful proposal?

The VPR office does not distribute copies of internal competition proposals without permission from their authors. We recommend contacting past winners of a given internal competition to ask their advice and obtain first-hand perspective on how to prepare a successful proposal. You can view past winners of internal competitions in our Limited Submissions table (UTEID login required to view the “past winners” column). You may also contact us for suggestions.

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What criteria are used to evaluate limited submission internal proposals?

Review criteria are driven by the requirements each competition.  In general, internal applications will be reviewed based on the following criteria:

  • Likelihood of success based on program objectives and review criteria in the agency solicitation
  • Relevance to university’s or college’s strategic direction
  • Presentation of project (clear plan of action, summary of project, grammar)
  • Qualifications of investigators and collaborators
  • Investigators’ track record of successful planning and development of competitive proposals for submission to external sponsors

For more information, visit our Limited Submission Process page.

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Who evaluates and ranks the submissions?

The submissions are reviewed and ranked by a review committee composed of peer faculty.  Names of potential reviewers are solicited from both the Associate Deans for Research and the applicants themselves. When possible, review committees are composed of faculty members from each college, school, or unit represented in the applicant pool.

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I applied for a limited submission opportunity last year, was selected as UT’s nominee, and submitted a final proposal to the funding agency. Although I wasn’t funded by the agency, they encouraged me to apply again. Do I have to win the internal competition again in order to resubmit to the agency? Should I include this information with my new internal competition submission?

YES, you need to compete successfully in the internal competition again and YES, you should make us aware of the positive response you received from the agency - it will factor into our evaluation of your resubmission. Be sure to submit copies of program reviews of prior submission and response to reviewers’ remarks with your future internal competition submission.

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